Accounts Receivables Claims Specialist - Full-Time

Description:

Location:

Headquarters

FLSA Status:

Non-Exempt

Department:

Accounting

Reports To:

Chief Financial Officer

Job Status:

Temporary to Regular, Full-Time 40 hrs. per week

Schedule:

Mon – Fri 8:00 AM – 5:00 PM

Pay Rate:

$24.00 hr.

About Path of Life Ministries

Path of Life Ministries (POLM) is a 501c3 organization serving those experiencing homelessness in the greater Riverside area. Our strategy is to provide a holistic system of care in an integrated, seamless manner for individuals and families, leading them from a place of crisis to a life of stability and self-sufficiency. Our goal is to walk people home. We seek talented and compassionate individuals able to thrive in a high-capacity and complex landscape of providing human services in a non-profit setting.

Position Overview

Performs accounting functions under the direction of the Chief Financial Officer and is responsible for the processing of non-profit claims for government grants/contracts. The Claims Specialist assists in the coordination of duties that ensure POLM programs are compliant in both fiscal and contractual policies and guidelines.

Essential Functions

Accounts Receivable/Claims Functions

• Prepare/Create monthly, quarterly and/or annual invoices/claims for multiple funding sources with supporting documentation and any other specific billing requests.
• Process, review and evaluate invoicing/claims for accuracy, completeness and compliance with pre-determined agency policies and regulatory standards.
• Deliver monthly/quarterly/annual billings, reports, contracts and other correspondence as necessary.
• Assist with monthly assignment of funding sources for employee wages to ensure correct account, class and job coding according to monthly billings.
• Review Funding Source balances and budgets monthly with CFO to ensure timely budgeted expenditure of program funds.
• Assist with making corrections and adjustments to processed billing that are identified during the monthly audits
• Assist with Grant Monitoring’s and Audits
• Assist with annual fiscal audit

Monthly Close

• Assist CFO in monthly closing procedures and documentation for compliance to fiscal policies and procedures for internal and external grant requirements
• Research A/R inquires as needed.

Admin Support

• Correspondence and preparation of a variety of forms, letters, reports and memos (MS Office Suite Proficient) as needed
• Filing - Organize and maintain office files and records.
• Assist with Daily Bank runs, daily Post Office runs and claim delivery as needed.
• Assist with receiving , date stamping, and distributing mail as needed

Benefits

• 401(k)/Retirement plan
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• Paid time off

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

Path of Life Ministries is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

Requirements:

Education and Qualifications

• NON-PROFIT EXPERIENCE NECESSARY
• Bachelors degree preferred in accounting, finance or related major
• Knowledge of accounting principles and practices.
• Knowledge of finance principles.
• Knowledge of financial reporting.
• Technical accounting skills.
• Proficiency in QuickBooks
• Computer proficiency-MS Suite-Office, Excel, Word, Outlook and Teams
• Previous experience of general accounting.

Requirements Include

• Employment eligibility verification.
• Successful completion of background screening.

Work Schedule Requirements

• Work schedules are subject to change or start and end times may vary based on business needs and operational requirements.
• Flexibility and adaptability are essential to meet the demands of the role and the organization.

Physical Requirements

Physical requirements include but are not limited to the following:

• Prolonged periods of sitting at a desk and working on a computer.
• Carrying up to 30lbs for short distances.
• Bending down and lifting is occasionally required.