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Acquisition & Communications Coordinator
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Job Family:
Operational Effectiveness
Travel Required:
Clearance Required:
What You Will Do:
As an Acquisition and Communications Coordinator, you will be instrumental in streamlining and optimizing the acquisition process, ensuring compliance with regulations, and facilitating communication across various stakeholders in support our Defense Advanced Research Projects Agency (DARPA) client's groundbreaking programs, ensuring they stay on track and deliver impactful results.
Responsibilities of this role include, but are not limited to:
Advise Program Managers (PMs) on the research and development acquisition process.
Advise PMs and other support staff on processes and ensure quality assurance on all documents before submission.
Manage the creation, revision, routing, and tracking of all acquisition documentation, including Broad Agency Announcements (BAAs), program solicitations, and justification and approval documents (J&As).
Coordinate the scientific review process to ensure compliance with laws and regulations.
Lead ad-hoc tasks and projects to support programmatic communications to various stakeholders.
Maintain up-to-date templates for required program documentation and make them accessible to PMs and other support staff.
Update Standard Operating Procedures (SOPs) annually and as needed to reflect personnel changes or procedural updates.
Coordinate seamlessly with DARPA leadership, Program Managers (PMs), Front Office staff, DARPA support offices, and external stakeholders throughout the program lifecycle.
Become a subject matter expert on Department of Defense (DoD) and DARPA instructions, guides, policies, and templates.
Provide regular updates to Front Office government clients on the status of submitted documents.
Collect data, track, and analyze timeline metrics to identify areas for increased efficiency and process improvement.
What You Will Need:
An ACTIVE and MAINTAINED "SECRET" Federal or DoD security clearance
Bachelor's Degree
THREE (3) or more years' experience in task and project management
TWO (2) or more years' experience supporting a DoD client
Experience in acquisition with Broad Agency Announcements (BAAs), Research Announcements (RAs), and Requests for Proposals (RFPs)
What Would Be Nice To Have:
An ACTIVE and MAINTAINED "TOP SECRET/SCI (TS/SCI)" Federal or DoD security clearance
Master's degree
PMP
FIVE (5) or more years' experience in task and project management
Knowledge of Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and DoD contracting
Experience with complete Microsoft Office suite of tools
Strong verbal and written communication skills
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.
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