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ADA and Leave Coordinator Faculty and Staff
Bozeman, United States
The Office of Human Resources projects pride and enthusiasm in support of the University’s mission and strategic plan by providing leadership, guidance, and administration of classification and compensation, recruitment, payroll, benefits, and employee/labor relations in a professional and dedicated manner to the Montana State University Bozeman campus, Agricultural Experiment Stations, and Extension Service.
The ADA and Leave Coordinator is responsible for administering employee requests for workplace accommodations under the Americans with Disabilities Act (ADA) and managing all leave programs, including FMLA, state leave laws, and MSU leave policies. This role ensures compliance with federal, state, and institutional policies while supporting employees and supervisors through clear communication, education, guidance, and decision-making. This position plays a vital role in supporting Montana State University’s leave and accommodation processes for faculty and staff. This position is also a key member of the Office of Human Resources, providing expert consultation and leadership while delivering exceptional customer service. Reporting to the Director of Employee and Labor Relations, the position will collaborate closely with Human Resources Business Partners, Benefits and Payroll staff, Worker’s Compensation staff, Campus Civil Rights staff, and Legal Counsel to ensure consistent and compliant leave and accommodation practices across the university.
Duties and Responsibilities
Case Management and Administration
- Provide beginning-to-end case management as a subject matter expert for reasonable accommodation requests, including administering the interactive process. Assess employee restrictions and accommodation needs in relation to essential job functions and collaborate with HR Business Partners and supervisors to implement solutions that are appropriate for MSU’s work environments and compliant with the Americans with Disabilities Act.
- Provide case management as a subject matter expert on all types of leave for faculty and staff, including FMLA, ADA, and other leave categories. Interpret and apply federal and state laws, university policies, and collective bargaining agreements.
- Provide expert guidance on complex leave and accommodation matters, often in coordination with Human Resources Business Partners, Workers’ Compensation, and labor relations staff.
- Maintain accurate and confidential records by entering and updating leave and accommodation data in designated systems and spreadsheets. Ensure timely documentation, tracking of key dates, and communication with stakeholders. Coordinate leave record-keeping with the Payroll team.
- Administer the donated sick leave program, ensuring compliance and transparency.
Communication and Training
- Communicate leave rights, responsibilities, and options to employees in a timely and clear manner.
- Design and deliver training sessions for hiring authorities, managers, supervisors, HR representatives, and administrative staff.
- Utilize excellent interpersonal, listening, and written/verbal communication skills to effectively engage with colleagues, managers, and employees across the university.
Collaboration and Policy Development
- Exercise independent judgment and discretion while working both independently and collaboratively in a team environment.
- Participate in campus advisory boards and committees, contributing to the development of policies and guidelines.
Required Qualifications – Experience, Education, Knowledge & Skills
1. Education and Experience: Substantial relevant experience, certification in human resources or bachelor’s degree in human resources (or related field) or equivalent education and experience.
2. Human Resources Knowledge and Application: Demonstrated experience and application of human resources concepts, principles, and practices.
3. Employment Law: Proven experience and knowledge of relevant employment law, including ADA, FMLA, PWFA, and Workers’ Compensation.
4. Communication Skills: Excellent interpersonal, verbal, and written communication skills.
5. Confidentiality and Discretion: Demonstrated experience maintaining a high level of confidentiality and exercising discretion.
6. Analytical Skills: Demonstrated experience gathering and compiling information to analyze or evaluate to solve complex matters.
7. Organizational Skills: Strong organizational skills with the ability to manage multiple cases and deadlines simultaneously.
8. Software Proficiency: Proficiency in standard office computer systems and software, such as the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
2. Human Resources Knowledge and Application: Demonstrated experience and application of human resources concepts, principles, and practices.
3. Employment Law: Proven experience and knowledge of relevant employment law, including ADA, FMLA, PWFA, and Workers’ Compensation.
4. Communication Skills: Excellent interpersonal, verbal, and written communication skills.
5. Confidentiality and Discretion: Demonstrated experience maintaining a high level of confidentiality and exercising discretion.
6. Analytical Skills: Demonstrated experience gathering and compiling information to analyze or evaluate to solve complex matters.
7. Organizational Skills: Strong organizational skills with the ability to manage multiple cases and deadlines simultaneously.
8. Software Proficiency: Proficiency in standard office computer systems and software, such as the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Preferred Qualifications – Experience, Education, Knowledge & Skills
1. 2-4 years of experience with direct responsibility for ADA and/or leave administration.
2. ADA Certification or Certification from either SHRM, HRCI, or other industry equivalent
3. Demonstrated experience delivering training and presenting to small and large groups.
2. ADA Certification or Certification from either SHRM, HRCI, or other industry equivalent
3. Demonstrated experience delivering training and presenting to small and large groups.
The Successful Candidate Will
Detail-Oriented and Empathetic
- Will be a detail-oriented and empathetic professional who can balance compliance with employee support while maintaining confidentiality and adhering to privacy laws.
Collaboration and Teamwork
- Productively balance independent and team-oriented work to foster a cooperative in-person office environment.
Communication Skills
- Effective interpersonal, listening, and communication skills include the ability to collaborate successfully with faculty, staff, students, and applicants.
Organizational and Critical Thinking
- Possess excellent organizational skills and critical thinking skills to prioritize and manage several simultaneous projects with dynamic and sometimes conflicting priorities while maintaining accuracy.
Problem-Solving and Analysis
- Analyze issues within the broader human resources context to identify shortcomings within a process, providing integrated solutions to improve the quality of the process.
Professionalism
- Represent the Office of Human Resources in a professional manner, appearance, and a positive attitude to constituents across campus.
Continuous Learning and Development
- Have the desire to increase knowledge, acquire new skills, and take on new projects and challenges.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but as a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
This position is not eligible for sponsorship. This position will also be in person in Bozeman, MT.
This position is not eligible for sponsorship. This position will also be in person in Bozeman, MT.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on October 09, 2025 ; however, applications will continue to be accepted until the position is filled.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
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