Admin

Job Opening: Admin – Oryxi Maintenance Services

Oryxi Maintenance Services, a leading company in fire fighting & fire alarm maintenance, civil maintenance, interior fit-out works, and passive life safety system upgrades, is looking for a skilled and proactive Administrative Officer to join our team in Qatar.

Key Responsibilities:

Handle daily administrative tasks, correspondence, and office coordination.

Manage documentation, filing systems, and ensure timely record-keeping for ongoing projects.

Prepare quotations, invoices, purchase orders, and letters as required.

Coordinate with suppliers, clients, and internal teams to ensure smooth workflow.

Track staff attendance, leaves, and support HR functions.

Assist with scheduling meetings, site visits, and project-related communications.

Follow up on project documentation related to MOI/Civil Defense/QCDD requirements.

Maintain office supplies, monitor inventory, and manage procurement requests.

Prepare reports and updates for management as needed.

Support the operations team with administrative needs for fire fighting, fire alarm, and maintenance activities.

Requirements:

Bachelor’s degree in Administration, Business, or a related field.

Minimum 2–3 years of experience in an administrative role (experience in maintenance/fire safety industry is an advantage).

Strong communication skills in English (Arabic is an added advantage).

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Strong organizational and multitasking abilities.

Attention to detail and ability to work under pressure.

Knowledge of Qatari documentation procedures, invoicing, tenders, and QCDD/MOI requirements is a plus.

Ability to handle confidential information professionally.

Valid Qatar Residency Permit (NOC preferred).

Job Type: Full-time