Admin and Finance Coordinator

Job Title: Admin and Finance Coordinator
Location: Austin, TX
Job Type: Full-Time
Salary: $20 to $25 per hour (BOE) + Benefits

About Us

YardDoc is a reputable and well-established property services company in Austin, TX, specializing in property services for high-end residential and commercial properties. Our team is growing, and we are looking for an experienced Administration and Finance Coordinator to join us!

Position Overview

We are seeking a highly organized and detail-oriented Administrative & Finance Coordinator to support our front office operations and assist our Finance Manager. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable balancing customer service, operational coordination, and financial administrative duties.

Key ResponsibilitiesAdministrative & Operations Support

• Answer incoming calls and respond to customer inquiries in a professional and timely manner
• Assist in scheduling and coordinating service routes for field teams
• Support front desk staff with day-to-day administrative tasks
• Handle customer requests, service changes, and issue resolution
• Maintain accurate customer records and service notes in company systems
• Assist with employee communication and basic HR-related administrative tasks

Finance & Accounting Support

• Assist Finance Manager with payroll processing and timesheet tracking
• Support billing processes, including invoicing and customer account updates
• Help manage accounts receivable, including follow-ups on outstanding payments
• Enter and reconcile financial data in bookkeeping systems
• Assist with expense tracking and documentation
• Prepare reports and support month-end processes as needed

Qualifications

• 2+ years of administrative or office support experience (service-based business preferred)
• Basic understanding of bookkeeping/accounting principles
• Strong organizational and time management skills
• Excellent communication and customer service abilities
• Proficiency in Microsoft Office – Excel, Word, Explorer, Outlook
• Proficiency in QuickBooks
• Experience with scheduling software and CRM systems is a plus
• Ability to handle multiple priorities and work independently

Key Attributes

• Detail-oriented and highly organized
• Proactive and problem-solving mindset
• Comfortable working in a fast-paced, team-oriented environment
• Professional, reliable, and customer-focused

Compensation & Benefits

• Competitive salary (based on experience)
• Opportunities for growth within a growing company
• Supportive team environment

How to Apply

Please submit your resume and a brief cover letter outlining your experience and interest in the role to info@YardDoc.com

Why Join Us?

This role offers a unique opportunity to gain experience across both operations and finance within a growing service company. You’ll play a key role in keeping the business running smoothly while contributing to our continued growth.

What We Offer

• Full time employment year round
• Competitive hourly pay ($20 - $25 per hour, plus benefits).
• Paid time off and holiday pay.
• Health insurance options.
• 401(k) matching
• Ongoing training and professional development.
• Growth opportunities within the company.

How to Apply

If you're a motivated team player looking for a great team to grow with, we'd love to hear from you! Apply today and come and join our winning team!

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person