Admin and Logistics Coordinator

Job Summary

We are looking for a highly organized and detail-oriented Admin & Logistics Coordinator to manage shipment coordination, supplier communication, payroll support, and administrative documentation. The ideal candidate will ensure smooth logistics operations by following up shipments from suppliers until final delivery while maintaining accurate records and supporting daily administrative tasks.

Key ResponsibilitiesLogistics & Supply Chain Coordination

• Coordinate with suppliers regarding shipments and delivery schedules.
• Follow up with logistics and courier companies on shipment status.
• Track shipments from dispatch until final delivery.
• Ensure timely clearance and delivery of goods.
• Resolve shipment delays and logistics-related issues.
• Maintain shipment tracking records and logistics documentation.
• Coordinate warehouse and delivery requirements when needed.

Administrative Responsibilities

• Prepare and maintain company documents, reports, and filing systems.
• Handle administrative correspondence and operational paperwork.
• Organize invoices, purchase orders, and shipment documents.
• Ensure proper documentation and record keeping.
• Support daily office administrative operations.

Payroll & HR Support

• Assist in payroll preparation and attendance tracking.
• Coordinate employee records and leave documentation.
• Ensure payroll-related documents are accurate and submitted on time.
• Support HR and management with administrative tasks.

Requirements

• Bachelor’s degree in Business Administration, Logistics, or related field.
• Minimum 2 years of experience in administration or logistics coordination.
• Strong communication and follow-up skills.
• Good knowledge of shipment tracking and logistics procedures.
• Experience in payroll and documentation management.
• Proficient in Microsoft Office, especially Excel.
• Ability to multitask and work under pressure.
• Strong organizational and problem-solving skills.

Preferred Skills

• Experience working with suppliers and freight companies.
• Knowledge of inventory or ERP systems is an advantage.
• Arabic and English communication skills preferred.

Pay: QAR3,000.00 - QAR5,000.00 per hour

Application Question(s):

• Are you a professional excel user? are you familiar with excel formulas?
• How do you rate your computer skills and AI skills? Have you used AI tools before?
• Have you worked with CRM, ERP or Project Management systems before?
• Are you a resident in Qatar with transferrable sponsorship?

Location:

• Doha (Required)

Work Location: In person