Admin Assistant

The British School of Bahrain is committed to providing a high-quality, international education for students in the Kingdom of Bahrain. We are a selective, coeducational, independent Nursery-through-Year 13 school. Our curriculum is based on the National Curriculum for England and Wales, with some adaptations to the local context and offers IGCSE and A-Level/BTEC examinations. While the language of academic instruction is English, we are a truly international school, and our pupils and staff come from over 82 different nationalities. The school has 2900 students on roll aged 3-18, it has a warm feel to it, and there is a sense of fun. Most importantly, our students are a joy to teach.

Judged as ‘Outstanding’ in both our most recent BSO and BQA inspections, we have high expectations of our students throughout their educational journey. Our aim is to provide our graduating students with a passport to the best universities, colleges and careers around the world.

We are welcoming applications for an Admin Assistant to join us in December 2025. The Admin Assistant will report directly to the Parental Relation Executive. The primary role is to ensure that all visitors, staff and students are welcomed and that all general enquiries at the main reception are dealt with in a timely and effective manner, while supporting the Admissions Office with administrative and clerical work. The position is a varied and exciting role. The ideal candidate will need to work closely with all departments. Essential qualities should be friendliness, confidence, approachability with a “can do attitude”, organized, efficient, professional, and reliable.

• To act as the first point of contact for all visitors, parents and students, answering any general enquiries and directing them to respective departments.
• Present a welcoming and professional manner, remembering that you are the first impression of the school.
• Answer all calls and assist with telephone enquiries in a timely and friendly manner.
• Redirect calls to relevant departments. Take messages and relay information to staff or students.
• You are responsible for distributing messages and items left for students and teachers at the reception.
• Manage complaints where possible or refer them to the appropriate department.
• Checking all parents and visitors' ID upon arrival at reception.
• Fire Drill Procedure - responsible for maintaining accurate class lists for Fire Drills, producing evacuation plans and routes for classrooms.
• Keep accurate records of staff who have temporarily left the school premises.
• Administrative and clerical support tasks, including preparing transfer certificates, enrolment letters, and preparing documents to support the Admissions Team.
• Support the Admissions Teams with auditing work wherever needed, as well as settling-in calls.
• Provide an accurate and full range of information within the category requested (location, curriculum, admission procedure – including the booking of tours, tour information, administration, structure, etc..) to ensure the delivery of a quality customer service experience to all callers or visitors to the school.
• Actively support the Admissions team by contacting enquiries, conducting school tours wherever necessary, and assist in enrolment events as and when required.

• Bachelor’s degree
• Strong IT, administrative, interpersonal and time management skills
• Relevant work experience
• Brilliant at multitasking and enjoy meeting people
• Have strong attention to detail, be proactive, energetic and reliable
• Excellent communicator both verbally and in writing, in English and Arabic
• Highly organised
• Quick problem-solving skills.
• Proficient secretarial skills, and extensive knowledge & experience with MS office programmes