Admin Assistant

Responsibilities

• Collect and consolidate attendance data from all sites and projects daily.
• Prepare and manage purchase requisitions on a daily basis.
• Prepare and maintain daily cash reports related to purchases.
• Compile purchase statements and reconcile them with accounts ledgers weekly.
• Compare and analyze vendor quotations to ensure cost-effective purchasing decisions.
• Prepare summarized reports that highlight key financial and operational data.
• Create graphical overviews of expenditures to provide clear insights for management.
• Generate vendor-wise expense reports on a monthly basis.
• Monitor and verify purchase bills against SITE MRNs (Material Received Notes), ensuring accurate record-keeping in the system.
• Follow up with sites to resolve pending MRNs and ensure timely updates.
• Submit verified purchase bills to the accounts department for processing.
• Prepare rate comparison statements to assist in procurement decisions.
• Conduct thorough checks, monitoring, and auditing of incoming vendor invoices to ensure accuracy and compliance.
• Review and verify monthly SITE wage cards for labor, ensuring accurate payroll processing.
• Assign any other task by immediate manager and management.

Requirements

• Good written and verbal communication skills.
• Highly organized multi-tasking who works well in a fast-paced environment.
• Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel.
• At least Graduate with 5-7 years working experience

Job Type: Full-time

Pay: Rs50,000.00 - Rs60,000.00 per month

Ability to commute/relocate:

• Karachi: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person