Admin Assistant

About the Company

Flow-X is a fast-growing logistics and supply chain company operating across North America and Latin America. We support cross-border e-commerce, warehouse operations, and freight logistics in a dynamic, high-growth environment.

Position Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and basic warehouse coordination. This role will play a key part in ensuring smooth administrative processes, including office management, vendor coordination, and facility support.

Key Responsibilities

1. Office Administration

• Manage general office needs (ordering supplies, workspace setup, organization)
• Maintain files, documents, and shared folders
• Support meeting scheduling and basic internal coordination
• Assist with simple expense tracking and admin records

2. Warehouse & Facility Support

• Support basic warehouse/admin coordination (badges, access, supplies, etc.)
• Help coordinate facility-related needs (maintenance, vendors, utilities)
• Liaise with service providers and follow up on issues when needed

3. Vendor & Procurement Support

• Assist with purchasing and vendor coordination (office and warehouse needs)
• Track orders, deliveries, and invoices
• Maintain vendor contact lists and basic documentation

4. General Administrative Support

• Support coordination with staffing agencies for new hire onboarding
• Provide ad hoc admin support to the local team
• Help with small projects and day-to-day coordination tasks

Qualifications

• 1–3 years of administrative or coordination experience
• Organized, detail-oriented, and able to multitask
• Good communication skills and a proactive attitude
• Comfortable working in both office and warehouse environments
• Basic Microsoft Office skills (Excel, Word, Outlook)

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Language:

• Chinese (Preferred)

Work Location: In person