Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and detail-oriented professional, you will manage a variety of administrative tasks, coordinate schedules, and serve as the first point of contact for clients. Your proactive approach and strong organizational skills will help ensure our office runs smoothly and effectively.

Duties

• Manage front desk responsibilities, answering phone, possibly doing in person estimates for extra pay, and handling inquiries with professionalism and warmth
• Operate multi-line phone systems, directing calls accurately and courteously
• Perform data entry, maintain filing systems, and organize documents with precision
• Utilize Housecall Pro
• Schedule appointments, coordinate calendars, and manage meeting logistics efficiently
• Provide customer support by addressing inquiries promptly and professionally
• Assist with bookkeeping tasks using Housecall Pro software
• Handle clerical duties such as proofreading documents, managing incoming/outgoing e-mail, texts and phone calls
• Support office management activities including organizing estimates, and forwarding them to clients

Qualifications

• Proven experience in an administrative or clerical role within an office environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks effectively
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse client needs
• Knowledge of invoicing software, or bookkeeping experience is a plus
• Demonstrated customer service skills with a friendly and professional demeanor
• Ability to handle sensitive information discreetly with strong proofreading skills
• Personal assistant experience is advantageous but not required
• Strong time management skills with the ability to multitask efficiently in a fast-paced environment

Join us as an Administrative Assistant to play a key role in creating a welcoming atmosphere while supporting our team’s success! We value proactive individuals who thrive on organization, communication, and delivering top-tier service. This paid position offers an excellent opportunity to develop your career in office administration within a vibrant work environment.

Pay: $20.00 - $25.00 per hour

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Erie, CO 80516