Admin Assistant

Administrative & Office Support Responsibilities:

• Welcome visitors, clients, and external representatives professionally and direct them to the appropriate employees or departments.
• Receive incoming phone calls, identify callers’ needs, and transfer calls to the appropriate departments or employees.
• Provide administrative and clerical support to different departments and management as required.
• Prepare official letters, authorizations, and company-related documents required for external representatives and company activities.
• Support the CEO and management team in administrative and coordination activities.
• Coordinate meeting room arrangements and prepare meeting agendas when required.
• Arrange travel bookings, flight tickets, hotel reservations, and visa appointments for management and employees.
• Follow up and coordinate office administration activities and daily operational requirements.
• Maintain office supplies inventory and coordinate the purchasing of office supplies, cleaning materials, buffet items, and printing materials.
• Follow up office cleaning activities and coordinate with housekeeping and service staff to maintain workplace standards.
• Manage administrative expenses and prepare financial claims related to administrative purchases and activities.
• Maintain and update customer records, databases, spreadsheets, and filing systems.
• Maintain both hard copy and electronic archiving systems for company correspondence and documents.
• Operate office equipment such as photocopy machines, scanners, and printers.
• Monitor printing paper consumption and coordinate with the IT Department regarding printing-related requirements.
• Support recycling activities and waste management coordination within the office.
• Ensure confidentiality of company documents, information, and records.
• Adhere to company policies, procedures, and internal regulations.
• Qualifications: Bachelor’s degree in Business Administration or any related field is preferred..

Experience: 1-3 years of experience in administrative work, Proven experience in administrative support, office coordination, or similar roles.

Computer: Very Good in MS Office

English: Very Good

Work Location: In person