Admin Assistant

Duties & Responsibilities:

• Plan logistics and coordinate training sessions and meetings.
• Assist with visa applications and issuance processes.
• Arrange and book flights, accommodation, and transportation for employees and visitors.
• Arrange and coordinate site visits.
• Coordinate and organize events, exhibitions, and company activities.
• Prepare weekly planning and activity reports.
• Prepare local and imported Purchase Orders.
• Prepare invitation letters and supporting documents.
• Assist in preparing technical and commercial submittals.
• Record sales and after-sales teams' expenses, overtime, and per diem on a weekly basis.
• Follow up and ensure timely submission of reports.
• Follow up on and assist with invoice collection.
• Coordinate and manage driver schedules and transportation logistics within and outside Cairo.
• Manage office supply inventory, business cards, giveaways, and other administrative requirements.
• Provide general administrative support to the sales and after-sales teams.

Qualifications:

• Bachelor's degree.
• 2 – 5 years of experience in an administrative assistant or similar role.
• Experience in coordinating visa issuance, travel arrangements, and flight bookings.
• Proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently and handle multiple priorities efficiently.

Years Of Experience: 2 - 5

Location: Cairo

Contract Type: Full Time