Admin Assistant

As an Admin Assistant at Guardian's Al-Jubail site, you will play a key role in providing operational and administrative support focused on employee administration, government relations, accommodation and welfare, contractors/support services, and team development.

What You Will Do

• Manage iqama/visa/work-permit issuance, renewals, corrections, and related fines.
• Provide day-to-day employee administrative services (records, onboarding/offboarding help).
• Arrange employee travel (air tickets, hotels) and issue visitor invitations/permits.
• Execute government transactions (GOSI, Labor Office, Passports, Civil Defense, municipality).
• Ensure regulatory and labor-law compliance, support government inspections and audits.
• Act as liaison with authorities during incidents, investigations, or inquiries.
• Manage labor camp contracts, monitor service quality, and oversee employee welfare initiatives.
• Handle disciplinary cases and advise supervisors on corrective actions and documentation.
• Oversee contractor administration (attendance, payroll coordination, safety and contract compliance).
• Supervise drivers, security staff, and government-relations representatives.
• Train, coach, and develop the administrative team; monitor performance and provide feedback.
• Promote PBM principles and drive continuous improvement in admin processes.

Who You Are (Basic Qualifications)

• Diploma or Bachelor's degree in Business Administration, Human Resources, Public Administration, or related field preferred.
• Experience in administration, government relations, or employee services, preferably in an industrial or manufacturing environment in Saudi Arabia.
• Proficient in MS Office and Saudi government systems and processes (GOSI, Labor Office, Passports, Civil Defense).
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.
• Strong communication skills and the ability to work with diverse stakeholders.
• Fluency in English and Arabic.

Who We Are

As a Koch company, Guardian Glass is one of the world's largest manufacturers of float, value-added and fabricated glass products and solutions. We produce high-performance glass for architectural, residential, interior, transportation and technical glass applications. You'll find our glass in homes, offices and cars and in some of the world's most iconic projects.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

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