Admin Assistant (Building Maintenance or Facility Management Background)

We are in need of an Admin Assistant with in depth background on Building maintenance or facility management and is able to join immediately.

Job Responsibilities:

• Receive, prioritize, and assign maintenance requests; track work orders from start to finish.
• Act as a point of contact, schedule services, solicit quotes, and manage communications with external suppliers.
• Maintain accurate databases, filing systems, maintenance histories, equipment records, and training certifications.
• Answer phones, screen calls, handle correspondence (emails, letters), data entry, and general office duties.
• Monitor stock levels of maintenance supplies, cleaning materials, and equipment; place orders as needed.
• Process invoices, prepare purchase orders, and track expenditures for the department.
• Prepare reports on maintenance activities, costs, and compliance; assist in developing policies.
• Coordinate meetings, training sessions, and inspections for maintenance staff.
• Assist in coordinating responses to urgent maintenance or repair needs.

Salary: AED3,000 per month plus Food and Accommodation Provided by the Company

Job Type: Full-time

Pay: AED3,000.00 per month

Experience:

• Building Maintenance Admin Assistant: 2 years (Required)
• Facility Management Admin Assistant: 2 years (Required)