Admin Assistant (Construction Equipment experienced)

Key Responsibilities:

1. Documentation & Record Keeping

• Maintain and update asset registers for all equipment, machinery, and vehicles.
• Record purchase orders, job cards, invoices, and spare parts requests.
• Ensure proper filing of fuel, maintenance, and repair records.
• Track insurance, registration, and renewal documents for vehicles and heavy equipment.

2. Administrative Support

• Prepare letters, memos, reports, and presentations as required.
• Assist in generating daily/weekly/monthly PMV reports (fuel consumption, downtime, repair costs, etc.).
• Coordinate with procurement and stores for spare parts and materials.
• Maintain petty cash records for PMV-related expenses.

3. Coordination

• Act as a communication link between PMV team, site staff, and management.
• Follow up with workshops, vendors, and service providers for repairs, spare parts delivery, and contracts.
• Schedule preventive maintenance reminders and inspections.
• Support in arranging logistics for equipment mobilization and demobilization.

4. Compliance & Control

• Ensure all PMV activities comply with company policies and procedures.
• Monitor driver/operator license validity and training records.
• Keep track of HSE documentation related to equipment and workshops.

5. General Office Support

• Handle phone calls, emails, and correspondence for the PMV department.
• Support in manpower timesheet submissions for PMV staff.
• Assist in organizing meetings, workshops, and training sessions.

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Experience:

• Transport sale executive: 3 years (Required)
• marketing executive: 1 year (Required)