Admin Assistant – Electromechanical

Job Summary:

The Admin Assistant – Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.

Key Responsibilities:

• Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.
• Prepare, review, and maintain reports, project records, and technical documents.
• Assist in scheduling meetings, preparing minutes, and following up on action points.
• Maintain and update databases, contracts, and vendor/contractor records.
• Support procurement activities by preparing requests, quotations, and follow-ups.
• Coordinate with engineers, technicians, and external vendors for project-related activities.
• Handle office communication, including emails, phone calls, and inquiries.
• Assist with timesheets, attendance, and manpower allocation records.
• Ensure compliance with company policies and maintain confidentiality of sensitive information.
• Perform other administrative duties as assigned by the line manager.

Requirements:

• Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Good knowledge of document control practices.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.
• Diploma / Bachelor’s degree in Business Administration or related field.
• Minimum 2 years of relevant experience.

Job Type: Full-time