Admin Assistant (Fleet & Administration)

Job Summary:

The Admin Assistant will support day-to-day administrative operations, including fleet and driver management, site administration, and general office coordination. The role requires strong knowledge of driving regulations, road and transport procedures, and vehicle maintenance management.

The candidate will be responsible for coordinating maintenance and servicing with service centers for all company vehicles, including trucks, sedans, luxury vehicles, forklifts, buses and any other company-owned vehicles. The role also requires the ability to act as a reliever for the admin team when required.

Key Responsibilities:

1. Fleet Management:

Monitor and manage all company vehicles, including maintenance schedules and servicing.

Coordinate with service centers for repair and preventive maintenance of vehicles.

Ensure timely vehicle registration, insurance renewals, and documentation.

Maintain records of fuel consumption, Salik/toll charges, and vehicle usage logs.

Allocate driver duties and manage transportation schedules.

Monitor driver attendance and duty allocation.

Ensure compliance with Road & Transport Authority (RTA) rules and regulations.

Handle accident reporting and insurance claim processes.

Manage third-party transport company contracts and billing documentation.

Arrange and manage transportation for staff and materials as required.

Maintain complete fleet documentation and reporting.

2. Site Administration:

Handle daily administrative operations at the site.

Coordinate with departments to ensure smooth workflow.

Maintain site documentation and filing systems.

Support housekeeping, F&B, maintenance, and facility-related requirements.

3. General Administration:

Assist in office coordination and documentation.

Maintain records of company assets and inventory

Support procurement and vendor coordination.

Act as a reliever for other admin team members during leave or absence.

Perform other duties as assigned by the line manager.

Requirements:

• Bachelor’s degree or Diploma in Administration or related field (preferred).
• 2–4 years of experience in administration or fleet management.
• Knowledge of RTA and transport regulations.
• Experience in vehicle maintenance coordination.
• Organizational and record-keeping skills.
• Communication and coordination abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Valid driving license (preferred).
• Flexible and willing to work extended hours when required and available on phone 24/7

Why Work with us !

At ORO24, we pride ourselves on a multicultural, fun and talented team of people. You will have a chance to work with a visionary leader, passionately driven colleagues and a highly entrepreneurial leadership team.

Ideas, innovations, challenges, extraordinary, it is all in your day to day.

You will work in a modern, stylish and beautiful office designed to offer an exceptional work environment for our stars to shine. All work and no play makes anyone a dull person, so we play music throughout the office - why not enjoy while we work on our goals? The ORO24 office also offers you a state-of-the-art gym- to get those pre/post office workouts in without an additional trip to the gym. A library and an -house cafe with subsidized meals and an excellent barista that makes someone amazing brews are just some of the other amazing features of our office.

You will get 30 days annual leave, flights home once per year and a comprehensive health insurance which covers your basics of expat life. Besides this, we have an in-house nurse who does regular wellness checks and referrals for all employees to ensure our awesome team is always in the peak of health. And special occasions like birthdays are meant to be celebrated well at ORO24.

And last but not least, ORO24 is on a blazing path of success and if you decide to jump onboard with us, we guarantee you will be in for an excellent journey with us.

Job Types: Full-time, Permanent

Pay: AED1.00 - AED2.00 per month

Work Location: In person