Admin Assistant & Receptionist

For a very well-known company an Admin Assistant & Receptionist is urgently needed.

Key Responsibilities:

1. Front Desk & Visitor Management

• Act as the first point of contact, welcoming visitors, clients, and candidates with a professional and friendly demeanor.
• Maintain a clean, organized, and secure reception area at all times.
• Manage visitor logs, issue security badges, and ensure compliance with office security protocols.

2. Daily Administration & Office Operations

• Coordinate the booking of meeting rooms, ensuring they are tidy and properly equipped with necessary materials or refreshments before presentations.
• Oversee office maintenance by coordinating with cleaning staff and external vendors for minor repairs or equipment servicing.

3. Data & Document Management

• Support data entry tasks across administrative tracking files
• Provide ad-hoc administrative support to other departments (such as HR, Procurement, or Finance) during peak seasons or for specific projects.

Job Requirements:

• Bachelor Degree in Business or any related field
• 3-5 Relevant experience in a similar administrative or receptionist role is required.
• Excellent Level of English
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to perform accurate data entry and maintain electronic records.
• Familiarity with office equipment such as printers, scanners, and telephones.
• Excellent verbal and written communication skills.
• Professional and friendly customer-service approach when interacting with visitors, clients, and employees.
• Ability to communicate effectively with vendors, contractors, and internal departments
• Strong attention to detail and ability to maintain accurate records.
• Ability to manage multiple tasks and prioritize work effectively.
• Good time-management and coordination skills.