Admin Assistant-Tagalog

Job Purpose:

The Admin Assistant- Tagalog speaker is responsible for ensuring a smooth, professional, and efficient onboarding experience for new employees. This role manages offer issuance, documentation, government processes, and employee support while liaising with multiple internal and external stakeholders to guarantee compliance and a positive new hire journey.

Key Responsibilities:

Offer & Documentation

• Prepare and issue employment offer letters in line with company policies.
• Coordinate with the Public Relations Officer (PRO) for visa processing, Emirates ID registration, medical tests, and other government documentation.
• Review and verify onboarding documents to ensure accuracy and timely submission.
• Maintain and update confidential HR data records for new joiners.

Onboarding & Induction

• Organize and conduct onboarding orientations and HR inductions for new employees.
• Communicate company policies, benefits, and expectations to new employees effectively.
• Collaborate with Finance, IT, and Administration teams to ensure all pre-joining and day-one arrangements are in place.

Employee Support & Logistics

• Liaise with Finance to arrange flight bookings and airport pickup for international hires.
• Coordinate accommodation or company housing for new employees and address housing-related concerns with the maintenance team.
• Schedule HR driver services for onboarding-related logistics.
• Provide guidance on local transportation, housing, and relocation queries.

General HR Support

• Ensure onboarding processes are aligned with company standards and UAE labor regulations.
• Deliver excellent customer service while working in a fast-paced, multicultural environment.
• Suggest improvements to enhance the onboarding journey and employee experience.

Qualifications & Skills:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–4 years of HR coordination/onboarding experience in the UAE (preferred).
• Native tagalog speaker
• Strong knowledge of UAE labor laws, visa processes, and government portals.
• Excellent communication and interpersonal skills.
• High attention to detail with ability to handle confidential information.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office and HRIS systems.

Job Type: Full-time

Pay: Up to AED4,000.00 per month