Admin Coordinator

Responsibilities:

• Acting as the First Point of Contact:
• Manage incoming correspondence, including emails and phone calls.
• Provide professional and timely responses to inquiries and requests.
• Event and Conference Organization:
• Assist in the planning and coordination of company events and conferences.
• Handle logistical arrangements, such as venue booking, catering, and audiovisual setup.
• Travel Arrangements:
• Coordinate travel, transport, and accommodation bookings for employees.
• Ensure travel itineraries are organized efficiently and within budget constraints.
• Research Support:
• Conduct research as required to support various projects and initiatives.
• Compile and analyze information to assist in decision-making processes.
• Administrative Support:
• Prepare reports, presentations, and correspondence as needed.
• Manage databases and filing systems to ensure accurate record-keeping.
• Implement and maintain administrative procedures and processes.
• Stakeholder Liaison:
• Liaise with internal staff, external suppliers, and clients to facilitate smooth operations.
• Build and maintain positive relationships with stakeholders at all levels.
• Expense Management:
• Collate and file expense reports in accordance with company policies.
• Ensure accuracy and compliance with expense reimbursement procedures.
• Ad Hoc Requests:
• Assist with various ad hoc tasks and projects as assigned by management.
• Flexibility to handle diverse responsibilities and prioritize workload accordingly.