Qureos Mentor

e.construct

Key Responsibilities
Office &amp; Documentation Management
<ul>
<li>Maintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality.</li>
<li>Manage all company and personnel documents, including contracts, IDs, and certificates.</li>
<li>Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO.</li>
</ul>
PRO Coordination
<ul>
<li>Liaise with the PRO for visa applications, renewals, and cancellations.</li>
<li>Maintain updated records of all government-related transactions.</li>
<li>Follow up on submissions and approvals to ensure timely processing.</li>
</ul>
Administrative &amp; Office Support
<ul>
<li>Serve as the first point of contact at the reception for employees and visitors.</li>
<li>Manage daily administrative tasks such as filing, scanning, correspondence, and scheduling.</li>
<li>Support coordination with HR and other departments for documentation and logistical needs.</li>
<li>Arrange meetings, appointments, and assist with office logistics and supplies management.</li>
</ul>
Reporting &amp; Tracking
<ul>
<li>Maintain trackers for document renewals, visa status, and onboarding progress.</li>
<li>Prepare regular administrative and compliance reports as needed.</li>
</ul>

Receptionist & Admin Assistant

Lead and oversee the Accounts Receivable (AR) function including customer billing, collections, and cash application.
Monitor the AR aging report and follow up effectively on overdue accounts with strong communication and follow-up skills.
Ensure accurate and timely posting of incoming payments and regular reconciliation of customer accounts.
Review credit limits, payment terms, and customer risk in coordination with finance and sales teams.
Coordinate closely with executives to align AR priorities with business objectives.
Develop and maintain strong, professional relationships with vendors and suppliers.
Collaborate with procurement and operations teams to prevent and resolve discrepancies.
Maintain a solutions-driven approach to communication and vendor engagement.
Ensure all receivables and revenues are accurately recorded during month-end.
Perform AR sub-ledger to general ledger reconciliations.
Prepare AR-related reports and schedules for internal management and external audit requirements.
Maintain proper documentation for all receivables transactions and ensure adherence to internal policies and external regulations.
Ensure compliance with VAT and tax requirements in USA, KSA, and Egypt.
Support credit risk assessments and control implementation to minimize exposure.
Identify opportunities to enhance AR efficiency, reporting, and collection processes.
Support automation and ERP enhancements related to receivables (preferably Oracle NetSuite).
Coordinate directly with executives; with constant follow ups required
Role requires leadership capability and development readiness for potential future team management.

Accounts Receivable Section Head

Lead and manage the Accounts Payable (AP) process to ensure timely and accurate handling of vendor invoices, payments, and expense reimbursements.Monitor the AP aging report and ensure timely resolution of outstanding balances.Oversee vendor master data, onboarding, updates, and compliance with internal policies.Review and approve key vendor payments in alignment with company policy.Coordinate with executives and cross-functional teams to align payment priorities and budgets.Develop and maintain strong, professional relationships with vendors and suppliers.Collaborate with procurement and operations teams to prevent and resolve discrepancies.Maintain a solutions-driven approach to communication and vendor engagement.Ensure accurate accruals and timely AP closings during month-end and year-end cycles.Reconcile AP sub-ledger to the general ledger and maintain proper supporting documentation.Prepare audit schedules and assist with audit inquiries related to payables.Ensure adherence to internal controls and company policies for all disbursements.Support improvements in internal control systems related to AP operations.Identify and implement process enhancements and automation opportunities within the AP cycle.Support ERP upgrades or new system implementations (preferably Oracle NetSuite ).Supervise and mentor AP staff, fostering collaboration and performance excellence.Encourage continuous learning, ownership, and accountability.

Accounts Payable Section Head

Responsibilities:
<ul>
<li>Acting as the First Point of Contact:</li>
<li>Manage incoming correspondence, including emails and phone calls.</li>
<li>Provide professional and timely responses to inquiries and requests.</li>
<li>Event and Conference Organization:</li>
<li>Assist in the planning and coordination of company events and conferences.</li>
<li>Handle logistical arrangements, such as venue booking, catering, and audiovisual setup.</li>
<li>Travel Arrangements:</li>
<li>Coordinate travel, transport, and accommodation bookings for employees.</li>
<li>Ensure travel itineraries are organized efficiently and within budget constraints.</li>
<li>Research Support:</li>
<li>Conduct research as required to support various projects and initiatives.</li>
<li>Compile and analyze information to assist in decision-making processes.</li>
<li>Administrative Support:</li>
<li>Prepare reports, presentations, and correspondence as needed.</li>
<li>Manage databases and filing systems to ensure accurate record-keeping.</li>
<li>Implement and maintain administrative procedures and processes.</li>
<li>Stakeholder Liaison:</li>
<li>Liaise with internal staff, external suppliers, and clients to facilitate smooth operations.</li>
<li>Build and maintain positive relationships with stakeholders at all levels.</li>
<li>Expense Management:</li>
<li>Collate and file expense reports in accordance with company policies.</li>
<li>Ensure accuracy and compliance with expense reimbursement procedures.</li>
<li>Ad Hoc Requests:</li>
<li>Assist with various ad hoc tasks and projects as assigned by management.</li>
<li>Flexibility to handle diverse responsibilities and prioritize workload accordingly.</li>
</ul>

Admin Coordinator

Roles &amp; Responsibilities • Stakeholder Coordination • Serve as the primary point of contact with stakeholders including consultants, authorities (e.g., RTA, DEWA, DM), and service providers. • Coordinate stakeholder requirements and ensure alignment with engineering and construction teams. • Facilitate meetings, technical reviews, and site inspections with stakeholders. • Authority Approvals &amp; Permits • Lead the submission and follow-up process for drawings, technical documents, and NOCs. • Ensure compliance with all relevant local authority regulations and design codes. • Structural &amp; Civil Engineering Interface • Review structural designs and provide technical input to align with stakeholder and authority expectations. • Ensure constructability and compliance during design and execution stages. • Inspection &amp; Supervision Support • Support supervision and inspection teams by coordinating authority inspections and addressing stakeholder issues on site. • Ensure timely resolution of technical conflicts and site constraints related to stakeholder scope. • Documentation &amp; Reporting • Maintain accurate records of all stakeholder communications, approvals, and changes. • Prepare progress reports, action logs, and technical correspondence. • Problem-Solving &amp; Risk Management • Anticipate and mitigate potential stakeholder-related risks. • Work closely with internal teams to resolve issues proactively and ensure minimal project disruption.

Stakeholder Engineer

Key Responsibilities
<ul>
<li>Inventory Management: Monitor and record stock levels using digital inventory systems to ensure accuracy and availability.</li>
<li>Maintaining Inventory Levels: Reorder or request replenishment when stock reaches predefined thresholds.</li>
<li>Discrepancy Reporting: Identify and report any inventory discrepancies, damages, or losses promptly.</li>
<li>Storage of Inventory: Ensure all goods are stored properly and labeled according to company standards.</li>
<li>Organizing and Storing Goods: Maintain a clean, organized, and accessible warehouse layout.</li>
<li>Customer Service: Support internal and external customers by fulfilling orders and addressing inquiries professionally.</li>
<li>Trans-shipment Coordination: Assist in coordinating trans-shipment and trans-loading operations efficiently.</li>
<li>Merchandise Handling: Manage merchandise purchases, returns, and transfers as required.</li>
<li>Health &amp; Safety Compliance: Follow safety standards, ensure proper handling of materials, and maintain a safe work environment.</li>
<li>System Updates: Regularly update inventory records in warehouse management software or ERP systems.</li>
<li>Digital Reporting: Generate stock movement and inventory reports using Excel or system-based dashboards.</li>
<li>Barcode &amp; Scanning Operations: Use barcode scanners and digital tools for tracking and verification.</li>
<li>Data Accuracy: Ensure real-time data entry and documentation for all stock movements.</li>
<li>Technology Utilization: Leverage computer and handheld devices for tracking shipments, stocktaking, and communication.</li>
</ul>

Warehouse Stock Keeper

Join e.construct and explore 6   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.