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Admin Coordinator
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Job Description
Position Title: Admin Coordinator
Reports to: Project Office Administrator
Location: SJ JEDCO Project
Employment Type: Full-Time
1. Administrative & Project Support
- Schedule project meetings and coordinate suitable time slots with team members.
- Prepare and arrange meeting rooms, ensuring all facilities and resources are ready.
- Handle daily administrative tasks, including correspondence, filing, and document control.
- Support logistics such as travel, accommodation, and site access for team members and visitors.
- Facilitate onboarding of new joiners, including workspace preparation, induction schedules, and coordination with HR/IT.
- Act as the focal point for office supplies and stationery, ensuring stock management and replenishment.
- Assist the Project Office Administrator in internal coordination and communication across teams.
- Ensure compliance with company administrative policies, procedures, and reporting requirements.
2. Learning & Development (L&D) Support
- Assist in coordinating and administering training programs, workshops, and learning initiatives (in-person and online).
- Maintain training schedules, calendars, attendance records, and resource libraries (materials, templates, survey results, pictures).
- Support the collection, analysis, and reporting of training feedback to drive continuous improvement.
- Coordinate pre- and post-training assignments, including competency assessments from participants and line managers.
- Curate and track monthly Knowledge Transfer Program (KTP) reports in collaboration with L&D leads.
- Disseminate relevant L&D-related communications and updates to stakeholders.
- When required, represent the L&D team under guidance of senior leadership in client-facing discussions.
Qualifications & Requirements
- Saudi Nationals Only.
- Bachelor’s degree in Business Administration, Project Management, Human Resources, Education, or related field.
- 2–3 years of experience in an administrative or coordination role, preferably within Learning & Development, HR, or project environments.
- Strong organizational and multitasking skills, with the ability to prioritize competing demands.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., MS Teams).
- Strong communication skills in English & Arabic (written and spoken).
- Ability to work under supervision while managing multiple priorities with professionalism.
Key Competencies
- Teamwork and collaboration across diverse functions.
- Time management, planning, and attention to detail.
- Adaptability and willingness to learn new tools and processes.
- Strong stakeholder engagement and relationship management.
- Professionalism, accountability, and a results-driven mindset.
- Basic knowledge of Learning Management Systems (LMS) and project management-
principles (desirable not a must).
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
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