Admin Coordinator

Job Summary

The Admin Coordinator is responsible for providing administrative support, ensuring smooth office operations, coordinating between departments, and maintaining accurate documentation. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key ResponsibilitiesAdministrative Support

· Manage daily office operations and ensure proper functioning of administrative activities.

· Handle correspondence, emails, phone calls, and document circulation.

· Prepare letters, memos, reports, and presentations as required.

· Maintain accurate filing systems (physical and digital).

Coordination & Communication

· Serve as a central point of contact between departments, employees, and management.

· Coordinate meetings, appointments, and calendars for managers.

· Assist in organizing company events, trainings, and employee activities.

· Follow up on pending tasks with relevant team members.

Documentation & Record Maintenance

· Maintain employee records, attendance, leave requests, and other administrative documents.

· Ensure all documents are updated, organized, and accessible when needed.

· Handle procurement of office supplies, stationery, and other admin requirements.

Office & Facility Management

· Monitor and manage office equipment, maintenance, and cleanliness.

· Oversee vendor management and coordinate with suppliers/contractors.

· Assist in arranging travel, accommodation, and transportation for staff (if required).

Support to HR & Finance (if applicable)

· Assist HR with onboarding, joining formalities, and document collection.

· Support basic finance activities such as invoice processing, petty cash handling, and expense tracking.

RequirementsEducation

· Bachelor’s degree in Business Administration or related field.

Experience

· 1–3 years of experience in administration or office coordination.

· Experience in UAE/GCC environment is an advantage.

Skills

· Excellent communication and interpersonal skills.

· Strong organizational and time-management abilities.

· Proficiency in MS Office (Word, Excel, PowerPoint).

· Ability to handle confidential information professionally.

· Multi-tasking and problem-solving skills.

Job Type: Full-time