Admin Coordinator - Construction

Key Responsibilities:

• Provide administrative and clerical support to management, engineers, and site teams.
• Maintain the Managing Director’s and Engineers’ schedules, including appointments, meetings, and travel arrangements.
• Attend meetings, record minutes, and distribute summaries to relevant stakeholders.
• Receive, screen, and route incoming calls, emails, and correspondence appropriately.
• Prepare and handle documents, ensuring confidentiality, accuracy, and secure filing.
• Draft letters, reports, and other communications as required.
• Prepare invoices, assist in bookkeeping, and coordinate with the accounts department on payments and documentation.
• Maintain both electronic and paper records in an organized and easily retrievable manner.
• Support project quality control documentation and ensure compliance with construction regulations and company standards.
• Monitor contractor drawings, maintain installation records, and assist in evaluating payment applications.
• Coordinate between departments to ensure smooth communication and efficient workflow.
• Assist in staff and office administration, procurement coordination, and document control.

Experience & Skills Required:

• Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
• 2–3 years of administrative experience in a construction or engineering company (preferred).
• Knowledge of office and accounting procedures.
• Exceptional computer skills, especially in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication, organizational, and interpersonal skills.
• Ability to multitask, prioritize, and meet tight deadlines with minimal supervision.
• Strong customer service and problem-solving abilities.
• Familiarity with document control systems or ERP software will be an added advantage.

Job Types: Full-time, Permanent