Admin cum Sales Coordinator

Position Overview:

We are seeking an organized and detail-oriented Listing Administrator and Business Development Assistant to manage the end-to-end property listing process for our real estate property management and short-term holiday home portfolio. This role is key to ensuring that every property is accurately marketed across multiple online platforms, remains compliant with Dubai Tourism & Commerce Marketing (DTCM) regulations, and delivers an exceptional guest experience from the moment of booking.

Key Responsibilities:

Property Onboarding & Data Management

• Collect and verify all required property details, ownership documents, and DTCM permits.
• Create, update, and maintain high-quality listings on platforms such as Airbnb, Booking.com, Property Finder, Bayut, Dubizzle, Expedia, Vrbo, and company website.
• Coordinate professional photography, videography, and 3D tours; ensure media meets platform and brand standards.

Pricing & Revenue Support

• Input nightly rates, promotions, and availability calendars in line with market trends and revenue management strategies.
• Monitor occupancy, adjust rates, and report pricing insights to the revenue team.

Compliance & Quality Control

• Ensure each property adheres to Dubai Land Department and Dubai’s short-term rental regulations, including permit renewals and municipality requirements.
• Track and update all expiring licenses, insurance, and mandatory documentation.

Guest Experience Coordination

• Provide accurate property details and house rules to the reservations/customer service teams.
• Coordinate with housekeeping and maintenance to keep listing information (amenities, features) up to date.

Reporting & Communication

• Generate weekly reports on listing performance, occupancy, and booking trends.
• Collaborate with operations, marketing, and revenue teams to enhance visibility and performance.

Qualifications & Skills:

• Minimum 2+ years experience in Real estate and property management or holiday homes industry.
• Proven experience as a Listing Administrator, Property Coordinator, or similar role in hospitality, vacation rentals, or real estate.
• Strong knowledge of property management systems Property finder, Bayut, Dubizzle, OwnerRez, Bitrix, PriceLabs or similar..
• Familiarity with Dubai DTCM regulations for holiday homes.
• Excellent English communication and copywriting skills.
• High attention to detail, strong organizational and multitasking abilities.
• Proficiency in MS Office/Google Workspace and basic photo editing is an advantage.

Preferred Attributes:

• Customer-centric mindset and ability to work independently.
• Analytical skills to interpret booking data and market trends.
• Flexibility to handle occasional weekend or evening tasks during high season.

Working Hours:

• Full-time, typically 6 days per week, with flexibility during peak booking periods.

Compensation & Benefits:

• Competitive salary based on experience.
• Performance commissions linked to occupancy and revenue targets.
• Visa, medical insurance, and other UAE statutory benefits.

Job Type: Full-time