Admin cum Secretary

Job Purpose:

To provide comprehensive administrative and secretarial support to the management and office team, ensuring efficient office operations, proper documentation, and smooth coordination across departments.

Key Responsibilities:Administrative Support

• Manage day-to-day office operations, including filing, documentation, and record keeping.
• Handle incoming and outgoing calls, emails, and correspondence professionally.
• Coordinate with vendors, suppliers, and service providers for office needs.
• Maintain office supplies inventory, place orders, and track usage.
• Assist in preparing reports, forms, letters, and internal communications.
• Manage bookings for meeting rooms, travel arrangements, courier, and office logistics.
• Ensure the office environment is clean, organized, and well-maintained.

Secretarial Duties

• Provide secretarial support to the Manager/Department Head, including calendar management and scheduling appointments.
• Organize and prepare meeting agendas, minutes, and follow-up actions.
• Draft, format, and proofread documents, letters, and presentations.
• Handle confidential files and information with discretion.
• Arrange internal and external meetings and coordinate necessary arrangements.

Coordination & Support

• Coordinate with HR, Accounts, and other departments for administrative tasks.
• Support onboarding of new employees by preparing documents, ID cards, and basic orientation.
• Assist with basic HR tasks such as attendance recording, leave tracking, and maintaining staff records (if required).
• Liaise with maintenance teams to ensure timely repair of office equipment (printers, phones, AC, etc.).

Qualifications & Skills:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Proven experience as an Admin Assistant, Secretary, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Excellent organization, time management, and multitasking abilities.
• Ability to handle confidential information professionally.
• Attention to detail and a proactive working approach.

Job Type: Full-time