FIND_THE_RIGHTJOB.
Admin Executive
JOB_REQUIREMENTS
Hires in
Not specified
Employment Type
Not specified
Company Location
Not specified
Salary
Not specified
Key Responsibilities:
- Office Management :
- Manage daily office operations, ensuring that the administrative needs of the seafood project are met.
- Handle office supplies and inventory management, ensuring adequate stock levels for the office and project needs.
- Ensure the office environment is organized, clean, and conducive to efficient work.
- Coordinate maintenance of office equipment and arrange for repairs as necessary.
- Organize and maintain files, records, and documents related to the seafood project (e.g., contracts, permits, regulatory compliance documentation).
- Ensure that records are accurately updated and easily accessible when needed.
- Assist in the preparation and management of reports, presentations, and other documentation for management or stakeholders.
- Help maintain compliance with industry-specific regulations, ensuring all documentation is in line with legal and environmental requirements.
- Serve as the main point of contact for internal teams, clients, and external partners, ensuring clear and effective communication.
- Coordinate meetings, calls, and other communications between departments (e.g., production, supply chain, quality assurance, etc.).
- Manage schedules and calendars for senior team members, ensuring timely meetings and appointments related to the seafood project.
- Assist with the communication of project updates and status reports to team members and stakeholders.
- Input and update data related to the seafood project into databases, spreadsheets, or project management software.
- Track project progress, tasks, and deadlines, ensuring that the team meets milestones and timelines.
- Monitor inventory data (such as stock levels of seafood products and materials) and ensure that relevant information is accurately recorded and reported.
- Assist project managers in coordinating and tracking project activities, helping to ensure that all deliverables are met on time.
- Prepare materials for meetings, presentations, and reports, ensuring they are organized and accurate.
- Help manage the communication between various departments within the seafood project to ensure alignment and smooth execution.
- Support compliance efforts by tracking and filing necessary documents related to seafood industry regulations, such as health and safety, environmental, and quality standards.
- Assist in the preparation for audits or inspections, ensuring that all necessary documentation is in place.
- Help maintain updated records of certifications, permits, and other regulatory documents relevant to the project.
- Ensure that administrative procedures are in place to comply with health, safety, and environmental regulations relevant to the seafood industry.
- Support the team in maintaining a safe work environment by assisting with health and safety protocols and ensuring documentation is up to date.
- Experience : At least 2-3 years of experience in an administrative or office management role, ideally in the food industry or a project-based environment.
- Organization : Strong organizational skills to manage multiple tasks, deadlines, and competing priorities.
- Attention to Detail : High attention to detail to ensure accuracy in record-keeping, data entry, and document management.
© 2025 Qureos. All rights reserved.