Admin Executive

Admin Assistant – Job Description

Company: Sanyou Machinery & Technology International
Designation: Admin Assistant

Responsibilities:

• Purchasing Coordination:
• Handle purchasing of office items, hardware materials, and daily supplies.
• Collect quotations, prepare comparisons, and ensure timely delivery of goods.
• Visa & Documentation Management:
• Prepare and process visa documents for employees.
• Maintain records of passports, residence permits, renewals, and embassy requirements.
• Coordinate with HR and foreign staff for visa-related updates.
• Office Vehicle Management:
• Monitor usage of company vehicles.
• Maintain fuel records, maintenance schedules, and driver duty logs.
• Ensure proper care and timely servicing of all office vehicles.
• Attendance & Staff Record Management:
• Maintain daily attendance reports through manual or digital systems.
• Update leave records, late arrivals, and monthly attendance summaries.
• Share attendance reports with HR and Management.
• Hardware & Office Asset Management:
• Maintain inventory of hardware items, tools, and office assets.
• Track issuance and return of tools/materials.
• Coordinate repairs and maintenance of office equipment.
• Administrative Support:
• Assist in day-to-day office operations.
• Manage filing, documentation, and record keeping.
• Coordinate with departments for smooth workflow.
• Handle basic correspondence, emails, and communication with vendors.

Job Type: Full-time

Pay: Up to Rs80,000.00 per month

Work Location: In person