Admin Executive

• Safely and punctually drive the CEO to meetings, appointments, and official engagements.
• Maintain cleanliness, fuel levels, and mechanical condition of the assigned vehicle.
• Conduct daily vehicle inspections and ensure timely servicing and repairs.
• Plan routes efficiently, considering traffic and time constraints.
• Maintain a vehicle logbook (mileage, fuel, maintenance, etc.).
• Ensure confidentiality and discretion while handling CEO-related information and conversations.
• Assist the CEO with delivery and collection of important documents, parcels, and confidential materials.
• Support administrative tasks such as filing, photocopying, and coordination with office departments when required.
• Handle errands and logistics related to the CEO’s office, including airport transfers, guest pickups, and event coordination.
• Maintain communication with the Admin/HR department for scheduling, reimbursements, and related documentation.
• Ensure readiness of the vehicle for daily use (clean interior, stocked water, emergency kit, etc.).
• Manage CEO’s schedule, meetings, travel plans, and appointments efficiently.
• Handle personal and family-related tasks assigned by the CEO.
• Accompany the CEO during travel or visits as needed.
• Manage household and lifestyle arrangements when required.
• Oversee errands, event arrangements, and other personal commitments on behalf of the CEO.
• Act as a bridge between the CEO and staff to ensure smooth communication.
• Maintain strict confidentiality of all business and personal information.
• Monitor follow-ups and ensure timely completion of tasks delegated by the CEO.
• Maintain an organized filing system for both personal and business records.
• Track expenses and prepare expense reports.
• Handle correspondence, phone calls, and confidential documentation.
• Prepare reports, presentations, and minutes of meetings as required.
• Coordinate with internal departments and external stakeholders on behalf of the CEO.
• Any other responsibilities provided by the company

Job Type: Full-time

Application Question(s):

• Have you previously Worked with or for CEO?
• This is an on Site job are you willing to relocate or travel to Green forts-2?

Education:

• Bachelor's (Preferred)

Experience:

• Administration : 3 years (Preferred)

Work Location: In person