Admin Executive

The Admin Executive plays a pivotal role in keeping daily operations smooth and efficient. You will coordinate administrative tasks, support cross functional teams, and ensure that office processes run seamlessly. This role requires strong organizational skills, attention to detail, and a proactive mindset to support a fast paced environment.

Key Responsibilities

• Manage and coordinate property and building maintenance work as per MD's guidelines.
• Manage daily administrative tasks including scheduling, correspondence, and document handling.
• Coordinate meeting logistics, prepare agendas, and take minutes.
• Maintain filing systems, records, and office supplies inventory.
• Liaise with vendors and facilities to ensure a well functioning workplace.
• Assist in preparing reports, presentations, and internal communications.
• Ensure compliance with company policies and procedures; uphold data privacy standards.
• Provide general support to department heads and project teams as needed.
• Handle tenancy contracts, renewals, and documentation.
• Process and manage Ejari registration and renewals.
• Coordinate with landlords, tenants, and real estate agents.
• Manage property related documentation and records.
• Handle maintenance requests and coordinate with vendors/service providers.
• Track lease expiries and ensure timely renewals.
• Assist in utility related processes (DEWA, etc.).
• Maintain proper filing and reporting of all property related activities.

Required Qualifications

1-2 years of experience in office administration or a related field.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Proficiency with office software (MS Office, Google Workspace) and familiarity with project management tools.
• Strong communication and interpersonal skills with a professional demeanor.
• Demonstrated ability to manage multiple tasks with competing deadlines.
• Proactive problem solver with a customer service mindset.

Skills and Competencies

• Administrative efficiency and organizational planning
• Time management and prioritization
• Attention to detail and accuracy
• Conflict resolution and stakeholder management
• Data privacy and compliance awareness
• Effective written and verbal communication

Education and Certifications

• High school diploma required; bachelor's degree preferred.
• Relevant certifications (e.g., Office Administration, Administrative Professional) are a plus.

Salary: AED 3,000 to AED 3,500 /-

Preferred Language: English and Hindi