Admin Executive (HR & Office)

Admin Executive (HR & Office)

Work Experience 1 to 3 Years

Work Timings General Shift

City Bangalore

We’re hiring a dependable Admin Executive to manage day-to-day administrative operations, maintain records, and provide ongoing support to ensure smooth execution of both daily tasks and long-term activities.

Key Responsibilities:

• Oversee day-to-day administrative functions, ensuring smooth facility operations across departments.
• Identify and coordinate new office setups, including vendor engagement, infrastructure readiness, and utilities.
• Manage end-to-end issuance and tracking of ID cards, access badges, seating, and parking allocations.
• Handle procurement and stock management of office supplies, pantry items, and operational consumables.
• Build and manage relationships with vendors for courier, housekeeping, maintenance, printing, office space and security services.
• Address and resolve employee administrative queries promptly and professionally.
• Plan, manage, and execute employee gifting initiatives for birthdays, festivals, onboarding, and milestones.
• Schedule and coordinate internal meetings, external vendor visits, and facility inspections.
• Responsible for documents and data management, supporting HR during audits with necessary evidences
• Organize logistics for internal events, celebrations, offsites, and corporate engagement activities.
• Manage travel and stay arrangements for employees, clients, and guests, adhering to budget and policy.
• Maintain digital and physical records of vendor contracts, assets, inventory, and service logs.
• Track and report admin expenses, vendor performance, and office maintenance needs regularly.
• Other Adhoc tasks.

Requirements

• Bachelor’s degree in business administration or a related field.
• 1-3 years of hands-on experience in administration or office operations.
• Strong knowledge of vendor management, office setup, and workplace logistics.
• Proficiency in Microsoft Office tools.
• Excellent communication, coordination, and problem-solving abilities.
• Ability to multitask, prioritize, and take ownership of processes with minimal supervision.
• Willingness to travel locally for office and vendor-related activities. Also, other business activities related travel

Job Types: Full-time, Permanent

Pay: Up to ₹500,000.00 per year

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Health insurance
• Internet reimbursement
• Paid sick time
• Provident Fund

Application Question(s):

• What is your total experience into HR Admin tasks?*
• What is your total experience into admin office tasks?*
• Proficiency in Microsoft Office tools*
• .What is your current CTC?*
• What is your expected CTC?*
• How soon can you join?*
• If you are currently serving or have served your notice period, please mention your last working day (DD/MM/YYYY)*
• Are you currently based in Bangalore or willing to relocate?*

Work Location: In person