Admin Executive- RAK-Arabic Speaker

Job Title: Admin Executive – Purchase Department- Arabic Speaker

Department: Procurement / Purchase
Reports To: Purchase Manager / Head of Procurement
Location: Ras Al Khaimah

Job Purpose:

The Admin Executive – Purchase Department is responsible for providing administrative and clerical support to the purchasing team. The role ensures smooth coordination of purchase activities, documentation, supplier communication, and inventory-related follow-ups to support timely and efficient procurement operations.

Key Responsibilities:1. Administrative Support

• Assist the Purchase Manager in day-to-day procurement operations and documentation.
• Prepare, process, and maintain purchase orders (POs), supplier contracts, and related correspondence.
• Maintain and update supplier databases, price lists, and purchase records.
• Ensure all purchase documents are properly filed and easily accessible for audit and reference.

2. Coordination & Communication

• Communicate with suppliers for quotations, order confirmations, and delivery schedules.
• Follow up on pending orders, delivery timelines, and invoice submissions.
• Coordinate with internal departments (accounts, warehouse, and operations) to ensure purchase requirements are fulfilled on time.
• Liaise with logistics and warehouse teams for shipment tracking and goods receiving.

3. Reporting & Analysis

• Prepare periodic reports on purchase status, pending orders, and supplier performance.
• Assist in tracking purchase budgets and comparing with actual spending.
• Update management on procurement progress and highlight any delays or issues.

4. Inventory & Documentation

• Maintain accurate records of material requests, purchase requisitions, and approvals.
• Ensure GRNs (Goods Received Notes) and supplier invoices are verified and submitted for payment.
• Monitor stock levels and coordinate with the warehouse for replenishment.

5. Compliance & Process Improvement

• Ensure all procurement activities comply with company policies and approval procedures.
• Support internal and external audit requirements related to procurement documentation.
• Identify opportunities for process improvement and assist in implementing more efficient purchase workflows.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• 2–4 years of experience in administrative or procurement support, preferably in retail or trading companies.
• Proficient in MS Office (Excel, Word, Outlook) and ERP systems.
• Strong organizational and multitasking skills.
• Excellent communication and coordination abilities.
• Detail-oriented, proactive, and able to meet deadlines.

Job Type: Full-time

Pay: AED6,000.00 - AED8,000.00 per month