Admin Executive - UAEN

Job Title: Admin Executive - UAEN

Location: Dubai - Hybrid

Role Overview

We are seeking an organized and proactive Admin Executive to support daily administrative operations, office management, and coordination across departments. The ideal candidate is detail-oriented, efficient, and able to handle multiple tasks while maintaining a high level of professionalism.

Key Responsibilities

• Handle daily administrative tasks including filing, documentation, correspondence, and data entry
• Manage office supplies, stationery, and procurement of general items
• Coordinate with vendors, service providers, and maintenance teams
• Assist with scheduling, meeting arrangements, and travel bookings
• Support HR and finance teams with basic admin tasks (attendance tracking, document collection, invoice processing, etc.)
• Maintain office records, employee files, and internal databases
• Handle incoming calls, emails, and front-desk duties (if applicable)
• Prepare reports, memos, presentations, and other administrative materials
• Assist in onboarding of new employees by preparing documentation and access setup
• Ensure office environment is well-maintained, organized, and compliant with company standards

Requirements

• Bachelors degree or diploma in Business Administration or related field
• 1 - 3 years of administrative or office management experience
• Strong organizational and multitasking abilities
• Excellent communication skills (written and verbal)
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office tools
• Detail-oriented with the ability to prioritize and meet deadlines
• Professional and positive attitude