Admin Executive – Yard & Warehouse Operations

APM Terminals

Job Title: Admin Executive – Yard & Warehouse Operations

Location: Commercial Vehicle Yard , Panvel - Maharashtra

Job Purpose

To provide administrative support for yard and warehouse operations, ensuring accurate documentation, compliance, vendor coordination, and smooth internal communication. The role is pivotal in maintaining operational discipline, audit readiness, and stakeholder alignment.

🔍 Key Responsibilities

📁 Documentation & Compliance

• Compliance Awareness: Understanding of audit protocols and statutory filing requirements.
• MIS Reporting: Preparing daily/weekly/monthly reports on yard status, manpower, and cost utilization.
• Ensure timely filing of statutory and operational reports (MIS, GRN, gate pass, etc.)
• Support audit preparedness by organizing and validating compliance records
  
  

🧾 Vendor & Resource Coordination

• Track service schedules for third-party vendors (security, housekeeping, maintenance)
• Maintain attendance, shift rosters, and overtime records for yard personnel
• Coordinate with HR and finance for manpower billing and vendor payments
  
  

📣 Communication & Liaison

• Share daily yard status reports with customer teams and internal stakeholders
• Assist in scheduling meetings, preparing MOMs, and following up on action items
  
  

🧮 Administrative Control

• Monitor office supplies, PPE inventory, and yard consumables
• Ensure upkeep of administrative infrastructure (IT systems, printers, stationery)
• Support P&L tracking by maintaining cost records and budget utilization reports
  
  

Qualifications & Skills

Criteria Details

Education Graduate in Commerce, Business Administration, or equivalent

Experience 3–5 years in admin roles within logistics, warehousing, or automotive

Technical Skills MS Office, ERP systems, documentation protocols

Soft Skills Detail-oriented, organized, proactive communicator

Other Familiarity With Export Documentation And Warehouse Workflows Preferred

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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