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Admin & Fiscal Support Specialist
Description
Title: Admin & Fiscal Support Specialist
Position Number: 0078061
Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Family and Consumer Sciences (FCS)
Location: University of Hawaii at Manoa, Honolulu, HI
Date Posted: May 16, 2026
Closing Date: May 26, 2026, 11:59PM HST
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: All application materials should be submitted by May 26, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
Duties and Responsibilities:
- Provides managerial support to department chair on fiscal and administrative issues. This includes collecting, coordinating, and communicating fiscal processing information, and critical deadlines from administration to chair and faculty, and serve as fiscal communication link for the College of Tropical Agriculture and Human Resilience (CTAHR), the CTAHR Fiscal Office, University of Hawai'i Foundation (UHF) and the Research Corporation of the University of Hawai'i (RCUH).
- Provides administrative support in the review and preparation of grant proposals and modifications.
- Maintains budget account information in accordance with established requirements to ensure that data is adequate for their intended use and prepares it in a timely manner. This includes timely monitoring, feedback, and preparation of fiscal reports to assist chair, department staff and faculty in fiscal and administrative management of the department and grant funds.
- Prepares short- and long- term financial plans relating to contracts and grants and department operating accounts.
- Assist department chair and CTAHR Fiscal Office by seeking information and solutions to resolve fiscal and administrative problems
- Collects statistical data to prepare various administrative reports relating to program/project operations and administration.
- Provides work assignments to technical personnel and student help.
- Other duties as assigned
Denotes Essential Functions
Minimum Qualifications
- Possession of a baccalaureate degree in business, accounting, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in the area of business and/or fiscal management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business management.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of departmental administration.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Ability to facilitate interdisciplinary teams in developing budget for proposals.
- Strong organizational skills and ability to recommend, develop and implement fiscal organization and management.
Desirable Qualifications
- Some experience with UH, RCUH and federal budget requirements.
TO APPLY: If you have not applied for a position before using NeoGov, you will need to create an account.
- Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
- Resume/Curriculum vitae (CV);
- Names of three (3) professional references (contact information including email address); and
- Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).
- Any confidential data should be redacted (e.g. social security number, date of birth, etc).
- Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Dr. Rajesh Jha, rjha@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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