Admin Manager (Jeddah)

DRIVING CONNECTIVITY

Chart your Course with PIL

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fuelled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.

Get On Board for a Dynamic and Purposeful Career

We are seeking an experienced Administration Manager to oversee all administrative functions for our Dammam operations. This role ensures compliance with local regulations, manages government portals (such as Qiwa, GOSI, Muqeem), and supports smooth office operations. The ideal candidate will have strong knowledge of Saudi labor laws and government processes, excellent organizational skills, and the ability to manage multiple priorities effectively.

Key Responsibilities:

Government & Regulatory Compliance

• Manage all activities on Saudi government portals (Qiwa, GOSI, Muqeem, Chamber of Commerce, Ministry of Labor).
• Ensure timely processing of work permits, visa renewals, Saudization requirements, and other regulatory obligations.
• Maintain accurate records for compliance audits and inspections.

Administrative Operations

• Oversee day-to-day office administration, including facilities management, procurement, and vendor coordination.
• Manage document control and ensure proper filing of contracts, licenses, and official correspondence.
• Coordinate with HR for onboarding, employee transfers, and exit formalities in line with Saudi labor laws.

Financial & Reporting Support

• Monitor administrative budgets and control costs effectively.
• Prepare periodic reports on compliance status, operational efficiency, and administrative KPIs.

Stakeholder Coordination

• Liaise with internal teams and external authorities to resolve administrative issues promptly.
• Support management in implementing company policies and ensuring adherence to local regulations.

MUST HAVE:

• Bachelor’s degree in Business Administration or related field.
• Minimum 5–7 years of experience in administration, preferably in shipping, logistics, or multinational companies.
• Strong knowledge of Saudi labor laws and government portals (Qiwa, GOSI, Muqeem).
• Excellent organizational and problem-solving skills.
• Proficiency in MS Office and ERP systems.
• Fluency in English and Arabic is required.

WE VALUE:

• Strategic thinking and the ability to drive continuous improvement initiatives
• Exceptional organizational skills and attention to detail
• Strong negotiation skills for managing vendor and supplier relationships
• Ability to work collaboratively in a fast-paced environment
• Knowledge of the shipping and logistics industry

Why Join Us:

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Enjoy opportunities for professional growth and development.

Application Process:

To apply for this exciting opportunity, please submit your resume in English outlining your qualifications and experience to PIL Career Website.

Eligibility to Apply:

This position is open to candidates who are currently based in Dammam, Saudi Arabia, and have the legal right to work, including the ability to transfer their visa sponsorship. Applicants who are not currently in Riyadh but are willing to relocate and work there will also be considered. Candidates who do not meet these criteria will not be considered.