Admin Office Assistant

Job Overview
We are seeking a dynamic and highly organized Admin Office Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support to staff and visitors alike. As the backbone of our administrative functions, you will manage front desk duties, handle correspondence, coordinate schedules, and maintain accurate records. Your proactive approach and excellent communication skills will help foster an efficient, welcoming environment that drives our organization forward. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team.

Responsibilities

• Greet visitors and clients warmly, managing front desk operations with professionalism and courtesy
• Operate multi-line phone systems, directing calls efficiently and providing excellent customer support
• Manage appointment scheduling and calendar coordination for staff and executives
• Handle data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record keeping
• Maintain organized filing systems, ensuring documents are accurately stored and easily retrievable
• Support office management by overseeing supply inventory, ordering materials as needed, and ensuring a tidy workspace
• Assist with clerical duties such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or similar bookkeeping software is a plus
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to support diverse client needs
• Strong typing skills with high accuracy; ability to perform data entry efficiently
• Demonstrated ability to prioritize tasks effectively using time management techniques
• Prior clerical or administrative experience in an office setting preferred; personal assistant experience is a bonus
• Knowledge of office management procedures including filing systems, calendar management, and document proofreading

Join us in creating a positive work environment where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative skills while supporting a thriving organization. We value your contributions and provide a collaborative atmosphere where your professional development is supported every step of the way.

Pay: $20.00 - $23.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person