Admin Officer - UAE National (Emiratisation)

Location :- Abu Dhabi, Musaffah Industrial Area

About the Role:

SIGMA Engineering Works is seeking a dedicated and organized Admin Officer to join our team. This position is open exclusively to Emirati nationals as part of our commitment to supporting Emiratisation in the workforce.

Brief about company :- Sigma Engineering Works (SEW) is qualified to engineer and fabricate a full range of products based on customer specification, raising the bar in safety standards and reliable delivery. Sigma Engineering Works is an engineering service company, offering fabrication, manufacturing, service & repair, and other services to the energy industry. The company prides itself on offering a diverse and comprehensive range of products and services for the oil and gas industry that meet the highest of QHSE standards. Its services fall under machine and fabrication, blasting, painting, welding and fitting. Sigma Engineering Works (SEW) is part of Mazrui International - Diversified holding group with wide variety of businesses in Oil & Gas/Oilfield Services, Financial Investments, Real Estate, Construction, Retail, Trading, Distribution, Logistics, Transportation, Hospitality, Education etc.

Websites :-

https://sigma.ae/ (Sigma Engineering Works)

https://www.mazruiinternational.ae/ (Main Holding Group)

Job Objective :- Provide administrative support across all teams, including maintaining and updating the Oracle database. Collaborate with team members to ensure the accurate and timely completion of various administrative tasks.

Key Responsibilities/Duties :-

• Provide general administrative assistance to all teams, including Sales, Operations, and Pre-Qualifications (PQ).
• Maintain departmental records, ensuring accuracy and accessibility.
• Generate and provide reports as required.
• Support the scheduling and coordination of team meetings, events, and appointments.
• Ensure all administrative documents and processes adhere to company policies and regulatory requirements.
• Assist in the preparation of documents such as letters and reports.
• Assist in the dissemination of internal communications and announcements.
• Respond to email and phone inquiries promptly and professionally.
• Assist with special projects and tasks assigned by Manager.
• Coordinate with other departments to ensure smooth and efficient workflows.
• Assist in ensuring the accurate and timely processing of all invoices for the corporation.
• Assist in identifying the process improvement of AR function through automation.
• Co-ordinate and communicate with Customers, SBUs and GAS team to resolve the issues through emails and calls.
• Regular Follow-up of customers through emails and calls.
• Assisting to enter, remit and apply receipts to open invoices in system .
• Assist in preparation of receipt vouchers.
• Assist in preparation of cash and check deposits on a daily basis.
• Assist in Generation and dispatch of statement of accounts.
• Assist in weekly and monthly review of accounts receivables and actual collections
• Assist in Reconciliation of customers account.
• Participate in review meetings with BU Finance Manager and AR Team Leader
• Review and monitor the Unidentified, Unallocated and On Accounts Receipts
• Assist to Review inter-company related invoices and payments
• Coordination with the SBU’s Sales and Operations Dept. for issues related to non-payments.
• Support to Clarify audit queries on receipts/manual invoices/customer reconciliations
• Support in Compliance of audit schedule circulated
• Support to prepare ADHOC reports as required by the AR team Leader or Group Accounting Services Manager.
• Assist in achieving the collection targets.
• Any other task assigns from time to time.
• Assist to BU Administrator for admin related works when required.

Requirements:

• Nationality: Emirati
• Education: High School, Diploma, or Bachelor’s Degree
• Good communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team