Admin & Sales Coordinator

Company Profile

Transmed International Pte Ltd is one of the leading foodservice distributors, exporters and importers of superior quality food and non-food products. The organization was set up in the year 2008 in Singapore intending to offer FMCG products and innovative consolidation solutions to its clients all over the world.

Job Profile

We are seeking a detail-oriented and proactive Admin & Sales coordinator to manage end-to-end supply chain activities, including invoicing, procurement, supplier & customer communication, logistics coordination, and payment follow-ups.

Key Responsibilities:

Invoicing & Documentation

• Prepare accurate customer invoices and ensure timely dispatch.
• Verify supplier invoices against purchase orders and delivery notes.
• Maintain up-to-date records of receivables and payables.
• Assist in reconciling supplier and customer accounts.

Supplier & Customer Communication

• Act as the primary contact point for suppliers and customers regarding orders, payments, and deliveries.
• Follow up with customers for outstanding payments as per credit terms.
• Address supplier or customer queries promptly and professionally.

Supply Chain Management

• Arrange and monitor shipments (local & international), ensuring compliance with regulations and documentation requirements.
• Coordinate with freight forwarders, couriers, and customs agents for smooth deliveries.
• Track shipments and proactively communicate updates to stakeholders
• Oversee the procurement process, ensuring timely availability of materials.
• Optimize supply chain efficiency and reduce costs while maintaining quality standards.

Financial & Payment Follow-Ups

• Follow up on payments with customers to ensure timely collections.
• Coordinate with finance teams for smooth transaction processing.

Sales & Purchase Reporting

• Prepare and maintain sales and purchase reports for management review.
• Analyze trends and provide insights for process improvements

Education & Experience:

• Bachelor’s degree in Business administration or a related field.
• Proven experience (2+ years) in sales and administrative roles.
• Strong negotiation and communication skills.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Application Question(s):

• Where are you currently staying in the U.A.E ?

Education:

• Bachelor's (Required)

Experience:

• sales and admin: 2 years (Required)

Language:

• English (Required)

Expected Start Date: 09/09/2025