Admin Support Officer

Key Responsibilities

• Manage company vehicles, including allocation, maintenance scheduling, fuel records, registrations, insurance, and compliance documentation
• Coordinate transportation arrangements and monitor vehicle utilization and performance
• Develop and maintain professional relationships with government departments, regulatory authorities, and local administrative bodies
• Facilitate approvals, permits, licenses, and other official documentation as required
• Liaise with government offices for administrative and operational matters
• Supervise and manage security staff, ensuring proper deployment, attendance, discipline, and performance monitoring
• Ensure implementation of security protocols, safety measures, and access control procedures
• Coordinate with security service providers and address site security concerns promptly
• Manage office maintenance, housekeeping, and facility management activities
• Monitor inventory of office supplies and ensure timely procurement
• Handle vendor coordination, service agreements, and administrative contracts
• Maintain records related to assets, vehicles, security, and administrative operations
• Prepare administrative reports and provide regular updates to management
• Support company events, meetings, and other administrative arrangements

Required Skills & Knowledge

• Strong knowledge of administration, facility management, and office operations
• Experience in vehicle fleet management and transportation coordination
• Understanding of government procedures, regulatory requirements, and official correspondence
• Experience in managing security operations and security personnel
• Proficiency in MS Office, particularly Excel, Word, and PowerPoint
• Strong documentation, reporting, and record-keeping skills
• Excellent communication, coordination, and stakeholder management abilities
• Ability to manage multiple priorities and work under pressure

Qualification

• Bachelor's degree in Business Administration, Management, Public Administration, or a related field

Experience

• 1–2 years of relevant experience in Administration, Facility Management, or General Administration
• Experience in vehicle management, government liaison, and security management will be preferred

Behavioral Competencies

• Strong organizational and planning skills
• Problem-solving and decision-making ability
• High level of integrity and professionalism
• Attention to detail and accountability
• Team player with a proactive approach
• Ability to maintain confidentiality and handle sensitive matters professionally

Reporting To

• Manager HR & Administration

Benefits

• Market Competitive Salary
• Medical Coverage (OPD & IPD)
• Annual Bonuses
• Paid Leaves
• EOBI
• Career Growth Opportunities
• Professional Working Environment

Pay: Rs45,000.00 - Rs60,000.00 per month

Work Location: In person