Admininstrative Assistant / Project Coordinator (Electrical Contractor)

Pay Rate: $24 - $30

RANDALL is a leading self-performing subcontractor serving Florida and the Southeast. A family-owned company, RANDALL has deep roots in the community and is perfectly positioned as an innovator in the industry. With over 35 years in operation, RANDALL is an established, reliable, and trusted partner. RANDALL’s services and products are delivered through our 100,000 sq. ft. fabrication facility, set on 25 acres in Central Florida.

You will directly report to and assist our Management and Operations Team. The Administrative Assistant / Project Coordinator often serves as the first point of contact for clients, vendors, and employees, ensuring a professional and welcoming environment. This role is responsible for managing clerical/office operations, handling communications, and assisting with administrative tasks to support efficient operation of the Electrical department.

• 
  Open new Jobs in computer & accounting systems
• 
  Create job folders in Financial Drive
• 
  Create job folders in One Drive (Construction Team)
• 
  Copy Estimating information to One Drive.
• 
  Requests NTO.
• 
  Requests COI to insurance agent.
• 
  Follow-up Executed Subcontract.
• 
  Request Bond if required
• 
  Request Notice of Commencement.
• 
  Enrollment on OCIP or CCIP if required by Job
• 
  Request Budget (Estimating Department/PM).
• 
  Enter Budget in CE.
• 
  Apply for Permits (PM)

• 
  Set Up Billing Documents AIA Forms / SOV (PMs)
• 
  Follow up Executed Change Orders (PMs)
• 
  Enter Executed Change Orders in CE
• 
  Collect Monthly Pay Apps (PMs)
• 
  Enter approved billing in CE
• 
  Update Division Billing Log (PMs)
• 
  Create accounting reports required by GCs (Small Business utilization, statement of accounts, Affidavits, Pay Apps, Lien Waivers, Third Party Obligation, Follow-up Retention Billing)

• 
  Send Monthly Job Costing Reports to PMs
• 
  Hold Monthly Job Costing Meetings (Each PM-Job)
• 
  Follow-up Job Costing Changes – Wrong allocations
• 
  Prepare monthly pending Matters Reports for PMs
• 
  Reclass – Follow up Job Costing Changes – Wrong Allocations

• 
  Create subcontract agreements upon request
• 
  Enter subcontracts in CE
• 
  Requests subcontractor’s documentation (COIs/W-9)
• 
  Create Folders in Financial Drive (S Drive)
• 
  Review Monthly Pay Apps
• 
  Send Pay Apps for Approval (PMs/GMs)
• 
  Send approved Pay Apps to Accounting Department
• 
  Create Change Orders for Subcontracts
• 
  Follow up executed Change Orders
• 
  Enter Change Orders in CE

• Bilingual (English & Spanish) a plus.
  
• High School Diploma required.
  
• Possess good computer skills (Microsoft Suite).
  
• Communication skills (can speak to people in a professional environment).
  
• Time conscious (can be on time and efficient).
  
• Demonstrate dependability, flexibility, and teamwork.
  
• Ability to pass drug screen and reference check.
  
• Ability to follow verbal and written instructions.
  
• Ability to adhere to, implement, and follow safety procedures at all times.
  
• Ability to work well with others.
  
• Have 1-2 years’ experience assisting management in a variety of construction environments

This is primarily an office position and, as such, you must be able to sit up to six or more hours in an eight-hour workday, lift light objects such as files and paperwork frequently during the day, and objects weighing up to 10 pounds occasionally during the day. You must also be able to bend, stretch, crouch, and lift as required by the job.