Administration Assistant

Description:

Position Summary

Shoshone Medical Center is seeking a detail-oriented and highly organized Administration Assistant to support executive leadership and administrative operations. This role performs a wide variety of office and coordination duties for the CEO, CFO, and CNO, while also providing support to the Board of Trustees and Medical Staff.

The ideal candidate will demonstrate strong communication skills, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Primary Responsibilities

• Provide administrative support to the CEO, CFO, and CNO
• Coordinate and schedule meetings and appointments across the organization
• Prepare and distribute memos, reports, and correspondence
• Maintain calendars, including physician and departmental schedules
• Take and prepare meeting minutes as needed
• Maintain administrative files, policies, and ISO 9001 documentation
• Assist with medical staff credentialing and related processes
• Support Board of Trustees and Medical Staff communications and materials
• Maintain and update the hospital website and social media accounts
• Assist with employee engagement initiatives, programs, and events
• Coordinate advertising and marketing efforts in public media
• Assist in the development and oversight of the annual marketing budget
• Help compile strategic planning reports
• Provide general administrative support to department managers
• Perform other duties as assigned

Qualifications

• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and confidentiality
• Ability to work both independently and collaboratively

Education

• High School Diploma or equivalent required

Experience

• 2–5 years of executive or administrative support experience preferred
• Prior marketing or communications experience preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with standard office equipment and systems
• Knowledge of shorthand or speed writing is a plus

Benefits

Shoshone Medical Center offers a competitive benefits package, including:

• 100% employer-paid benefits for employees:
  • Medical
  • Dental
  • Short-term disability
  • Long-term disability
  • Life insurance
• Additional benefits:
  • Retirement plan with up to a 7% employer match
  • Generous paid time off program

Requirements:

• High School Diploma or equivalent required