Administration Assistant

POSITION SUMMARY

The Assistant to the Directors provides administrative and operational support to the studio’s three directors across departments including Design, Operations, and Business Development. This is an entry-level, hybrid role best suited to someone who is highly organized, takes initiative, communicates clearly, and thrives in a fast-paced, detail-driven environment. The right candidate will be a dependable, service-oriented professional who takes pride in keeping things running smoothly behind the scenes.

REPORTING STRUCTURE

Day-to-Day Direction:

Receives direction from the Director of Client Experience & Strategic Growth and the Director of Operations & Culture depending on daily priorities.

Broader Accountability:

Supports the Principal as needed and may receive occasional direction directly from her on studio or client-related priorities.

KEY RESPONSIBILITIES

Director & Schedule Support

• Manage and coordinate calendars for the directors, including scheduling meetings, calls, and client appointments
• Monitor and triage director inboxes as directed; flag priorities, draft responses, and ensure nothing falls through the cracks
• Prepare daily or weekly priority summaries for each director to support focus and follow-through
• Track open tasks and follow-up items in Asana; flag items at risk of missing deadlines
• Assist with preparing agendas and materials for internal meetings

Client Meeting Preparation

• Set up and prepare the studio ahead of client meetings, including arranging sample trays, materials, and hospitality
• Ensure the studio is tidy, stocked, and presented to a professional standard at all times
• Assist with printing, binding, or assembling presentation materials as directed
• Support client-facing logistics including greeting clients and managing arrival timing

Errands & Logistics

• Run studio errands as needed, including supply runs, sample pick-ups and returns, and vendor drop-offs
• Receive and process incoming mail and packages; notify the appropriate team member upon arrival
• Assist with sample library organization, including filing, labeling, and returning memo samples to vendors

Studio Operations Support

• Maintain office supplies and place orders when inventory is low
• Assist with filing, document organization, and maintaining studio systems
• Assist with ad hoc operational and administrative tasks across departments as needed

QUALIFICATIONS

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 1–2 years of administrative, office, or operations experience preferred
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency with Google Workspace (Gmail, Calendar, Drive) and comfort learning new tools
• Familiarity with project management tools such as Asana a plus
• Reliable, punctual, and proactive; able to anticipate needs and work with minimal supervision
• Comfortable running errands and moving between studio and off-site locations
• Professional presentation and demeanor; represents the studio well in all settings

IMPORTANT NOTE

Whilst an interest in design is appreciated this is an operations role, there is no pathway from this position into a design role.

Pay: $22.00 - $25.00 per hour

Benefits:

• Paid time off

Work Location: Hybrid remote in Seattle, WA 98134