Administration Assistant

Overview
We are seeking a dynamic and highly organized Administration Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Responsibilities

• Serve as the front desk ambassador, greeting visitors and managing multi-line phone systems with professionalism and warmth.
• Handle incoming calls with excellent phone etiquette, directing inquiries efficiently and courteously.
• Manage calendar appointments, schedule meetings, and coordinate office events using Microsoft Office and Google Workspace tools.
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications.
• Assist with clerical duties including typing correspondence, organizing files, and supporting customer service efforts.
• Provide support for special projects or administrative tasks as needed to keep the office running smoothly.

Qualifications

• Proven office experience with strong organizational skills and attention to detail.
• Excellent computer literacy with the ability to learn new software quickly.
• Strong typing skills combined with effective proofreading abilities.
• Experience in customer service or customer support roles demonstrating professionalism and patience.
• Previous experience in clerical roles such as medical or dental receptionist, personal assistant, or office clerk is highly valued.
• Knowledge of office management practices including calendar management, filing systems, and data entry. Join us as an Administration Assistant where your organizational talents will shine! You’ll play a key role in creating a positive environment through excellent communication, efficient processes, and proactive support—all while gaining valuable experience in a fast-paced professional setting.

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance

Work Location: In person