Administration Assistant

Admin Assistant

• Answer phones and direct the call to the appropriate extension/voice mail.
• Order Certificates of Insurance as needed.
• Maintain Purchase Orders - orders must be entered by the individual filling out the P.O.
• Maintain office supplies so as to avoid running out of any one particular item.
• Make travel reservations as needed, i.e. hotel, rental car, etc.
• Maintain postage and UPS supplies
• Receive and open mail - checks shall be placed in a locked drawer.
• Maintain and update Job List.
• Perform scanning of documents and filing for Job files.
• OSHA 300 logs
• Open invoices/monthly statements and match with correct Purchase Orders. Forward invoice and P.O. to be reviewed by the purchasing individual.
• Work with vendor to correct billing inaccuracies.
• Keep track of subcontractor insurance certificates.

This description is a limited overview of the responsibilities of the job and is not intended to limit your responsibilities. From time to time, you may be asked to perform other tasks not listed below and you will be expected to comply.

Pay: $20.00 - $25.00 per hour

Work Location: In person