Administration Executive Assistant

About Robo Optic

Robo Optic (roboptic.ai) is an innovative company at the intersection of robotics, optical systems, and advanced manufacturing. We build precision technology that powers the next generation of automation and machine intelligence. Our Hutto, TX facility is a fast-paced, mission-driven environment where every team member plays a critical role in our growth.

We are seeking a highly capable and discreet Executive Assistant to support our senior leadership team. This role is central to the smooth operation of our executive office and requires someone who can handle a wide variety of tasks with professionalism, cultural fluency, and a bias for action.

Role Overview

The Executive Assistant will serve as a key operational partner to Robo Optic's executives, managing schedules, facilitating communication, and ensuring day-to-day priorities are executed efficiently. This individual must be comfortable operating in an ambiguous, high-growth environment and be proactive in anticipating needs before they arise.

This is a fully on-site position at our Hutto, TX facility. Bilingual proficiency in English and Chinese (Mandarin) is required, as our leadership team works closely with Chinese-speaking partners, stakeholders, and counterparts.

Key Responsibilities

• Provide high-level administrative support to the CEO and executive leadership team, including complex calendar management, scheduling, and prioritization across time zones.
• Serve as a primary point of contact and communication bridge between executives and internal/external stakeholders, including Chinese-speaking partners and vendors.
• Prepare, translate, and proofread correspondence, reports, presentations, and other documents in both English and Mandarin Chinese.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Organize and support executive meetings — prepare agendas, capture action items, distribute notes, and track follow-through.
• Handle confidential information with the utmost discretion; serve as a trusted confidant to senior leadership.
• Manage ad hoc projects and special assignments as directed by executives, adapting quickly to shifting priorities.
• Coordinate logistics for VIP visits, company events, board meetings, and executive off-sites.
• Liaise with cross-functional teams (HR, Finance, Operations, IT) on behalf of executives to move initiatives forward.
• Manage office supply procurement, expense reporting, and vendor coordination tied to the executive office.
• Support onboarding logistics and administrative needs for executive-level new hires and visiting delegations.
• Perform general administrative duties including filing, data entry, document management, and office organization.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership.
• Bilingual fluency in English and Mandarin Chinese (spoken and written) is required.
• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Demonstrated ability to manage multiple priorities simultaneously and remain composed under pressure.
• Strong interpersonal and communication skills, with a high level of professionalism and emotional intelligence.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom, Slack).
• Experience working in a manufacturing, technology, or high-growth startup environment a plus.
• Comfortable operating in a dynamic, evolving organization where processes are still being built.
• Exceptional attention to detail, follow-through, and organizational skills.
• Ability to maintain strict confidentiality and exercise sound judgment.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• Health insurance
• Paid time off

Language:

• Chinese (Preferred)

Ability to Commute:

• Hutto, TX 78634 (Required)

Work Location: In person