Administration Manager

Job Information

Date Opened

03/31/2026

Job Type

Full time

Job Opening Status

In-progress

Work Experience

From 5 to 8 years in Administration, Facilities, or Office Management roles, including responsibility for fleet or facility operations

Industry

Environmental

City

Muscat

State/Province

Masqat

Country

Sultanate of Oman

Zip/Postal Code

0000

The Administration Manager oversees and manages all administrative functions across the company, including facility management, fleet operations, and internal/external communication. The role ensures efficient office operations, safe and well‑maintained facilities, effective fleet utilization, and high-quality communication flow while supporting management and enabling smooth day‑to‑day company activities.

1 Oversee facility management operations to ensure all company buildings, offices, and infrastructure are safe, functional, and well-maintained.

2 Manage fleet operations, including vehicle allocation, maintenance schedules, fuel monitoring, and driver coordination.

3 Develop and enforce administrative policies, procedures, and standards aligned with company objectives.

4 Supervise office services (maintenance, cleaning, security, utilities, and workspace requirements).

5 Manage contracts and relationships with vendors, service providers, and facility-related contractors.

6 Ensure proper document control, asset tracking, and administrative records according to company policies.

7 Plan and oversee company events, official visits, and internal functions in coordination with HR and management.

8 Support executive management with high-level administrative tasks, including meetings, travel arrangements, agendas, and reporting.

9 Oversee procurement of office supplies, materials, and administrative assets.

10 Monitor facility-related budgets, fleet expenses, and administrative cost optimization.

11 Enforce health, safety, and environmental (HSE) standards across all facilities and fleet activities.

12 Prepare periodic reports on facility performance, fleet utilization, administrative KPIs, and communication outcomes.

13 Lead, coach, and supervise administration teams to ensure high performance and continuous improvement.

Requirements

QUALIFICATIONS

1. Strong knowledge of administrative functions, facility management operations, fleet management systems, and corporate communication processes.

2. Excellent planning, organizational, and problem‑solving skills.

3. Strong leadership and team‑management capabilities.

4. Excellent written and verbal communication skills.

5. High proficiency in MS Office and administrative systems.

6. Ability to manage multiple priorities and work under pressure.

EDUCATIONAL LEVEL Bachelor’s degree of Business Administration, Facility Management, Engineering, or a related field.

EXPERIENCE From 5 to 8 years in Administration, Facilities, or Office Management roles, including responsibility for fleet or facility operations. Previous experience in supervisory/managerial positions is preferred.