Administration Manager - Saudi Talent

About AMANA:

Group AMANA is in constant forward motion. Over decades of growth, we have adopted intelligent solutions that improve the way we build, making AMANA a regional leader in the industry today.

We have gone beyond conventional construction by championing intelligent solutions that improve the way we build. We are the region’s trusted design-build company, specializing in industrial construction for over three decades. Our reputation is built on our ability to provide turn-key solutions for fast-track projects, repeatedly.

We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets. By investing in our people’s continued growth and learning, we challenge and change how we build together – people and business.

Role Objective:

The Administration Manager is responsible for overseeing and managing all administrative operations to ensure smooth and efficient daily functions across the organization.

This includes managing governmental relations, administrative staff, and communications while ensuring compliance with company policies, budgetary controls, and Saudi Arabian regulations.

The role supports the company’s strategic objectives by promoting operational excellence, efficiency, and a positive working environment.

Key Responsibilities:

• Oversee all administrative functions including governmental relations.
• Oversee all the governmental portals such as MOL, GOSI, QIWA,...ETC.
• Develop, implement, and maintain administrative policies and procedures that enhance productivity, streamline workflows, and ensure compliance with company standards and Saudi government regulations.
• Supervise, guide, and train administrative staff to ensure effective performance, continuous development, and delivery of high-quality support services.
• Handle internal and external communications, including correspondence, meeting coordination, and organization of company events and documentation.
• Monitor and manage administrative budgets, ensuring efficient use of resources and adherence to approved financial limits.
• Ensure all office facilities and common areas are properly maintained, clean, and compliant with health, safety, and hygiene standards.
• Manage the procurement, inventory, and maintenance of office supplies and equipment to support business operations.
• Oversee transportation services, ensuring the safe and timely movement of company personnel and materials, and that vehicles are properly maintained and regularly serviced.
• Maintain accurate records of vehicle mileage, fuel consumption, and maintenance activities, ensuring compliance with company and regulatory requirements.
• Manage relationships with vendors and service providers to ensure quality and cost-effective delivery of administrative services.
• Coordinate with various departments to provide effective administrative support and address any operational issues promptly.
• Support the company’s public relations activities by maintaining positive relationships with clients, stakeholders, and government entities.
• Assist in preparing press releases, coordinating public and corporate events, and managing external communication when required.
• Address inquiries, feedback, and complaints from clients or the public in a timely and professional manner.
• Supervise employee attendance tracking and timekeeping, ensuring data accuracy and compliance with labor laws and company policies.
• Prepare and verify attendance reports for payroll processing in coordination with the HR and Finance departments.
• Support senior management with administrative tasks such as scheduling, documentation, report preparation, and meeting coordination.
• Plan and manage manpower requirements for the administration division, and assist HR in recruitment, onboarding, and performance management of administrative staff.
• Set goals and objectives for subordinates, delegate duties appropriately, and monitor progress toward achieving departmental targets.
• Conduct performance evaluations, provide constructive feedback, and identify training and development needs for the administration team.
• Promote a positive and collaborative work environment by encouraging teamwork, accountability, and professional growth.
• Ensure compliance with company policies, Saudi labor laws, municipal regulations, and other relevant legal requirements across all administrative operations.
• Prepare regular reports on administrative performance, budgets, and compliance status for management review.
• Maintain accurate and updated documentation, records, and correspondence related to administrative operations and facilities.
• Contribute to organizational effectiveness by continuously improving administrative systems, processes, and support services.

Qualifications and Skills Requirements:

• Education: Bachelor’s degree in business administration, Management, or Public Relations. A master’s degree in a related field is a plus.
• Experience: Minimum of 10 years of relevant experience in administration management, including at least 3 years in a supervisory or managerial role within Saudi Arabia.
• Strong understanding of Saudi administrative, labor, and government procedures.
• Proven experience in office management, facilities coordination, logistics, and public relations.
• Excellent communication, leadership, and interpersonal skills.
• Strong organizational and problem-solving abilities with attention to detail.
• Proficiency in Microsoft Office and ERP systems.
• Fluency in English (Arabic proficiency as a Saudi Talent).
• Preferred Background: Experience in construction or contracting sectors.

What makes a true AMANAian?

• We know that our company growth and success come from our people who continuously drive our company, partners and clients forward. Our community of talented employees, AMANAians, are built on the eight foundations of the Group Amana workforce.
• We are Team Players.
• We are Reliable.
• We communicate with Clarity.
• We make decisions based on Understanding.
• We are Accountable.
• We foster Integrity.
• We are human Driven.
• We are Adaptable and Agile