Administration & Procurement Manager (Head of Department)

Karachi, Pakistan

Position Title: Manager – Administration & Procurement (Head of Department)

Department: Administration & Procurement

Location: Head Office Karachi

Reports To: Chief Operating Officer

About the Organization

The Legal Aid Society (LAS) is a Not-For-Profit organization dedicated to ensuring accessible, effective, and expedient justice for marginalized and underprivileged communities across Pakistan. Founded in 2013 under the visionary leadership of Justice Nasir Aslam Zahid, a former Supreme Court Judge, LAS was born out of the belief that true social justice can only be achieved when people are empowered to understand and claim their legal rights.

What sets LAS apart is its holistic approach: we combine on-the-ground legal support with systemic reform efforts. From advocating for individuals facing injustice to reshaping the policies and institutions that govern them, we work at both the grassroots and policy levels. This bottom-up approach ensures that our impact is not only immediate but also long-lasting, transforming lives and the legal system alike.

By empowering communities and influencing national policy, LAS is driving meaningful change and making justice a reality for all.

Position Overview

The Manager Administration & Procurement (Head of Department) will lead, manage, and oversee all functions of Administration and Procurement at LAS. The role requires a strategic leader who ensures organizational efficiency, compliance, cost-effectiveness, and smooth operational support across all units. In addition, the incumbent will be responsible for the implementation, management, and continuous upgradation of the Enterprise Resource Planning (ERP) system , ensuring streamlined integration of administrative and procurement functions within the system.

Key Responsibilities

Administration:

Provide leadership and direction for all administrative operations across LAS offices and projects.
Ensure effective facilities management, office management, security, fleet management, travel logistics, and other administrative support functions.
Develop and implement administrative policies, procedures, and SOPs aligned with organizational goals and compliance requirements.
Manage vendor contracts, lease agreements, and service-level agreements to ensure best value and compliance.
Supervise administrative staff and build capacity for efficient and responsive service delivery.

Procurement:

Lead the procurement function ensuring transparency, accountability, and value-for-money principles.
Develop and enforce procurement policies, procedures, and compliance frameworks in line with donor regulations, organizational policies, and local laws.
Oversee the procurement planning process, tendering, bid evaluation, vendor selection, contract negotiations, and vendor performance monitoring.
Ensure cost efficiency, timeliness, and quality in procurement of goods and services.
Build and maintain a robust vendor database and strategic supplier partnerships.

ERP System (Implementation & Upgradation:

Lead the implementation, customization, and upgradation of the ERP system to integrate administration, procurement, and other business functions.
Coordinate with ERP vendors/consultants, IT teams, and internal stakeholders to ensure system functionality, compliance, and ease of use.
Train and guide relevant staff on ERP utilization to optimize efficiency and reporting.
Ensure continuous system improvements and upgrades in line with evolving organizational needs.

Key Deliverables

Fully functional and efficient Administration and Procurement framework.
Transparent and compliant procurement practices.
Successful implementation and operationalization of ERP modules related to Administration and Procurement.
Streamlined reporting and data-driven decision-making enabled by ERP.

Required Qualifications & Experience

Master’s degree in Business Administration, Supply Chain Management, Management Sciences, or related field.
Minimum 4 to 5 years of progressive experience in Administration and Procurement, with at least 3–5 years in a senior management or head-of-department role.
Proven experience in procurement management, vendor negotiations, and compliance (experience with donor-funded projects preferred).
Hands-on experience in ERP implementation/management .
Strong leadership, people management, and communication skills.
Demonstrated ability to establish systems, processes, and SOPs.
High level of integrity, accountability, and organizational commitment.

Core Competencies

Strategic leadership and decision-making.
Strong negotiation and contract management skills.
Knowledge of ERP systems and business process automation.
Analytical and problem-solving skills.
Excellent interpersonal and stakeholder management.
Ability to multitask and deliver under pressure.

EEO Statement:

Integrated into our shared values is LAS’s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.

Protection Against Sexual Exploitation and Abuse:

Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its

staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:

Engaging in any form of sexual exploitation or abuse;
Sexual activity with children (persons below the age of (18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense);
Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.

What We Offer