Administrative, Accounting & HR Assistant

Job Title: Administrative, Accounting & HR Assistant

Location: Indianapolis, IN
Company: Hokanson Companies, Inc. – A leader in commercial real estate

About Us:
Hokanson Companies, Inc. is a trusted name in commercial real estate, providing exceptional service and expertise for over 88 years. We are seeking a highly motivated and intelligent professional to join our team and support our executive leaderships.

Position Overview:

We are seeking a highly organized and detail-oriented professional with strong administrative capabilities, along with the ability to support basic marketing, accounting functions and assist with HR responsibilities. This role requires excellent multitasking skills, attention to detail, and proficiency in Microsoft Office applications. The ideal candidate is proactive, resourceful, and exercises sound judgment while handling confidential information with discretion and integrity.

Administrative:

• Provide administrative support to the CEO, CFO, CDO, VP and Controller
• Prepare reports, presentations, and business materials for meetings
• Manage calendars, schedule meetings, and coordinate communications
• Organize and maintain electronic filing systems using SharePoint to ensure accuracy and accessibility
• Assist with special projects, including initiatives involving AI tools, ensuring timely and effective completion
• Plan, coordinate, and execute internal company events to support engagement

Marketing:

• Collaborate with executives to gather content and support the development and delivery of marketing proposals
• Create and publish content on social media platforms, including LinkedIn
• Coordinate updates and revisions to digital marketing material, ensuring consistency with established brand standards
• Develop and produce quarterly company newsletters, including content creation, design, and distribution to internal employees

HR:

• Assist with onboarding new employees
• Coordinate benefit enrollment and administration
• Create job descriptions and post job openings
• Maintain HR records and ensure compliance with company policies

Accounting Support:

• Perform data entry and assist with account reconciliations
• Process invoices and support routine accounting functions
• Assist with quarterly distributions and financial reporting tasks

Qualifications:

• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience working with Adobe Creative Suite is preferred but not required
• Basic knowledge of accounting principles and experience with accounting tasks
• Familiarity with HR processes such as onboarding and benefits administration
• Excellent organizational and time management skills
• Strong analytical and problem-solving abilities
• High level of intelligence, discretion, and professionalism
• Prior experience in administrative, accounting, or HR roles preferred

Why Join Us?

• Work directly with senior leadership in a dynamic, growing company
• Collaborative and professional work environment
• Competitive salary
• Comprehensive health benefits (medical, dental, life and vision)
• 401(k) with company match
• Paid time off and holidays
• Career growth opportunities in a dynamic, growing organization